Information for Supervisors

Learn more about hiring students

As a supervisor, you play an important role in ensuring students have meaningful on-campus employment experiences. Learn what you need to do to ensure their time in your department is beneficial - from the hiring process right through to performance feedback. It’s important to note fine details about items such as confirming your ability to hire, submitting correctly-filled documentation, and supporting your student throughout their employment experience. 

Supervisor process

Application for a Position

  • Supervisors must apply for a position by the posted deadline date.
  • Job descriptions will be reviewed by HR. Supervisors will be contacted if changes are required to their position or to determine eligibility of the position for CSEP funding.
  • You will be notified via email if your position has been accepted or declined.
  • Departments are not guaranteed a position. Please do not offer employment to a student until you receive confirmation that your position was approved.
 

Posting Positions

  • After receiving confirmation of a position, all approved positions will be posted online for students to apply.
  • Postings will be based on the description provided in the application process.
  • Applications for students who met the CSEP eligibility requirement will be sent to Admin Supervisors via email after the job postings have closed.
 

Hiring

  • Students must complete an online CSEP - Financial Assistance Profile prior to applying for a CSEP position so that financial need can be determined.
  • Students cannot be offered a CSEP position until we determine they meet the eligibility:
    • In good academic standing (i.e. grades)
    • Studying full-time 
    • Demonstrating financial need
  • Supervisors are responsible for:
    • Interviewing and hiring the candidate.
    • Submitting all completed documentation for new student employees including a college application, current year federal and provincial tax sheets and a direct deposit form.
    • Ensuring students can support at college events, including Convocation, Destination College, Open Houses, Orientation and Special Events. 
  • Students will not be funded by CSEP until appropriate documentation is submitted and approval is received. If your student works prior to approval, the cost will be against the Supervisor’s cost centre account.
 

Supervision

  • Supervisors are responsible for day-to-day supervision of their CSEP student and:
    • Meeting with their student to review expectations of the student’s position and the requirements.
    • Completing a progress review and providing performance feedback to the student.
    • Ensure students submit their electronic timesheets bi-weekly and approve the students timesheets to meet Payroll deadlines.
    • Replacement of a student throughout the term is only permitted if approved by the program administrator.

Shift Premium Notice

ATTENTION ALL 35HRS/WK CSEP SUPERVISORS

Students working the 35hrs/wk Full Time Campus Student Employment Program are eligible for Shift Premium pay.

If a student is scheduled to work between the hours of 5pm and midnight, they are entitled to a shift Premium of $0.75 per hour. For hours worked midnight to 6am students are paid a shift premium of $1.00 per hour.

The Shift Premium Form must be completed by the supervisor and signed by the supervisor and student. The form must be delivered to David Ragona at the Fennell Campus (The Square). Once received, the account information will be entered and the Shift Premium Form will be submitted to Payroll for processing.

Shift Premium Form (opens PDF)

APPENDIX G

The students shall be entitled to provisions of Article 7.5 Shift Premium. The College shall pay a shift premium of seventy-five (.75) cents per hour for all regular hours worked between 5pm and midnight and one dollar (1.00) per hour for all regular hours worked between midnight and 6am. Where more than fifty per cent (50%) of the hours worked on any regular shift fall within a period attracting the higher premium, the higher premium shall be paid for all regular hours worked.

The 35 hrs/wk students are not eligible for over time. Under the Campus Student Employment Program, students are eligible to work a maximum of 35 hours per week.

CSEP Position Request

Questions? Email csepjobs [at] mohawkcollege.ca