Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures webpage. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Corporate Policy and Risk Management Analyst, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

REVISED Health and Safety Policy (opens PDF, 1.27mb)

This policy has been reviewed without changes.

This policy communicates Mohawk's commitment to provide a healthy and safe working and learning environment and outlines individual health and safety responsibilities for implementing this policy.

Contact: Geoff White, Occupational Health and Safety Consultant, geoff.white [at] mohawkcollege.ca (Email Geoff)

REVISED Policy Development and Review (opens PDF, 2mb) (formerly Meta-Policy)

This policy has been updated with administrative changes only.

This policy provides a rational framework and format for creating and revising all policies impacting the College.

Contact: Jessica Lapcevich, Corporate Policy and Risk Management Analyst, jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

REVISED Harassment Policy (opens PDF, 1.82mb)

This policy has been reformatted with no material changes.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (Email Karen)

REVISED Petty Cash Fund Policy (opens PDF, 322kb)

This policy has been reviewed with no material changes.

This policy ensures that all petty cash funds established within the College are operated in an approved manner and are protected against loss.

Contact: Joanne Lack, Manager, Accounting Services, joanne.lack [at] mohawkcollege.ca (Email Joanne)

NEW Academic Hiring (Degrees) Policy (opens PDF, 635kb)

This policy presents a framework for the hiring of academic staff members and performance management for College degree programs.

Contact: Dan McKerrall, Director, Academic Operations, daniel.mckerrall [at] mohawkcollege.ca (Email Dan)

NEW Technology Based Delivery (Degrees) Policy (opens PDF, 537kb)

This policy presents a framework for the technology based delivery of degree level programs at the College.

Contact: Dan McKerrall, Director, Academic Operations, daniel.mckerrall [at] mohawkcollege.ca (Email Dan)

NEW CCTV Policy (opens PDF, 1.08mb)

This policy applies to all CCTV camera monitoring and camera recordings at Mohawk College campuses. CCTV surveillance systems are employed by the College to record and deter unlawful conduct. Information obtained from these systems is also used as an aid in the investigation of such conduct.

Contact: Alan Hayward, Manager, Security Services, alan.hayward [at] mohawkcollege.ca (Email Alan)

REVISED Conflict of Interest Policy (opens PDF, 1.7mb)

Mohawk College requires that all employees adhere to the highest standards of professional ethics. The purpose of this policy is to provide guidelines for all College employees with respect to conflicts of interest and to enhance public confidence in the integrity, accountability and transparency of Mohawk College's operations.

Disclosure Form (opens PDF, 590kb) (Internet Explorer only)

NEW Gifts, Meals, Hospitality, Entertainment Disclosure Form (opens PDF, 127kb) (Internet Explorer only)

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (Email Karen)

REVISED Health Risk to College Community Procedure (opens PDF, 1.14mb)

This procedure outlines an approved approach for responding to risks or potential risks associated with Public Health regulated reportable communicable disease to prevent the spread of communicable disease to others.

Contact: Louisa Drost, Director, Counselling & Accessible Learning Services, louisa.drost [at] mohawkcollege.ca (Email Louisa)

REVISED Media Relations Procedure (opens PDF, 583kb)

All employees and students share responsibility for contributing to good media relations; however, it is important that consistent protocols and procedures are followed when sharing newsworthy events with the media.

Contact: Hillary Dawson, Head of Public Affairs, hillary.dawson [at] mohawkcollege.ca (Email Hillary)

REVISED Access to Student Records Policy (opens PDF, 815kb)

This policy provides information on requesting permission to access student information and the disclosure of student information to third parties.

Contact: Marilyn Micucci, Director, Financial Assistant, Convocation & Registration Services, marilyn.micucci [at] mohawkcollege.ca (Email Marilyn)

REVISED Emergency Evacuation Procedure (opens PDF, 1.7mb)

This procedure has been reformatted and edited to accurately reflect campus names. No material changes.

Contact: Geoff White, Occupational Health & Safety Consultant, geoff.white [at] mohawkcollege.ca (Email Geoff)

REVISED Emergency Lockdown Procedure (opens PDF, 884kb)

This procedure has been reformatted and edited to accurately reflect campus names. No material changes.

Contact: Geoff White, Occupational Health & Safety Consultant, geoff.white [at] mohawkcollege.ca (Email Geoff)

REVISED Travel Expense and Hospitality Policy (opens PDF, 3mb)

This policy sets out rules and principles for reimbursement of expenses to ensure fair and reasonable practices; establishes an accountability framework to effectively guide College staff in respect to the reimbursement of expenses and to provide transparency of Mohawk's travel and hospitality policy.

Contact: Karen Moore, Chief Finance Officer, karen.moore [at] mohawkcollege.ca (Email Karen)

REVISED Professional Development for Staff Policy (opens PDF, 1.5mb)

This policy provides a framework which guides the program decisions, funding and procedures regarding professional development benefits for emploees.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (Email Karen) or Carol Mushing, Manager, Organizational & Professional Development, carol.mushing [at] mohawkcollege.ca (Email Carol)

REVISED Whistle Blowing Policy (opens PDF, 582kb)

This policy establishes a process for College community members to make reports in good faith about serious wrongdoing by other College community members without concern about retaliation. The procedure established by this policy is to be used where no other College policy of procedure is available for that purpose.

FAQs on this policy are available on the Whistle Blowing webpage.

Contact: Tom Ferns, General Counsel and Corporate Secretary, tom.ferns [at] mohawkcollege.ca (Email Tom)

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Corporate Policy and Risk Management Analyst
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)