Facility Services Requests

Please select request type:

Maintenance Request

Event Support Request

Please Note: Maintenance requests are only monitored during business hours: 8:30 AM - 4:30 PM (Monday - Friday).

If your request is urgent after hours:

Contact Mohawk College Security at 905-575-2003

Full Name:

Email Address:

Department/Program:

Campus:

Room Number:

Specific nature of the request:

Event Support Request Details:

IMPORTANT: A minimum of two (2) weeks' notice is required for all Event Support Requests.

Event Support Request Details:
Before submitting this form, the event space must already be booked through roombookings [at] mohawkcollege.ca (Room Bookings) or conference.services [at] mohawkcollege.ca (Conference Services), as Facility Services does not schedule or reserve event spaces.

Please complete all sections of this form to ensure Facility Services can properly coordinate and support your event requirements.

A valid FOAPAL is required with every Event Support Request and may be used if additional resources or services are necessary (e.g., special cleaning, waste management, furniture setup, or other event-related support).

If any additional costs are anticipated, the requesting employee will be contacted for approval before charges are incurred.

Employee Name:

Phone Number:

Email Address:

FOAPAL:

Campus:

Location (Wing/Room/Area):

Set-up Date & Time:

Event Date & Time:

Teardown Date & Time:

Total Guest Count:

Additional Comments:

Furniture Requirements:

Due to limited stock quantity furniture is booked on first-come first-serve basis.

Number of Rectangular Tables Needed:

Rectangular Table Size: 6ft (72in) long x 2.5ft (30in) wide

Number of Round Tables Needed:

Round Table Size: 5ft (60in)

Number of Black Stacking Chairs Needed:

Podium Required?

Coat Rack Needed:

Please provide event floor plan (required for larger or complex event setups; not required for single-table or standard classroom bookings).

One file only.
20 MB limit.
Allowed types: jpg png bmp txt pdf doc docx xls xlsx.

Additional Facility Services Support:

Questions	Yes	No
Do you need an Event Floor Plan: There are event floor layout plans of selected event spaces on campus. If you have not booked your event through Conference Services, you may be directed to our planning team to ensure you have an approved college layout plan. (ie. AODA, Fire and Safety compliance)	Yes	No
Do you require an Electrical Assessment: Please advise if you plan to have multiple electronic equipment plugged in during your event. An electrical assessment may help prevent loss of power during your event or address lighting control needs.	Yes	No
Do you require a Mechanical Assessment: Do you require special temperature adjustments due to event guest count?	Yes	No
Will food or beverages be served at this event? This information is required to ensure Housekeeping Services is informed and can make any necessary arrangements for waste collection, cleaning, and event support.	Yes	No
Do you need Housekeeping Support: Do you require extra Garbage Bins, Recycling Containers, Additional Special Cleaning?	Yes	No

Additional Comments:

Facility Services Requests

Event Support Request Details:

Furniture Requirements:

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