Mohawk College has adopted the Incident Management System (IMS) – a standardized approach to incident management that is functional based. It allows for all departments to respond, operate, plan and communicate within a common organizational structure. The IMS system is the standard used by first responders, municipalities and the provincial government. IMS provides standardized organizational structure distinct from individual organizations day to day administrative structures. As roles are standardized it allows for greater functional, interoperability and avoids confusion over different position titles and organizational structures.
Refer to Section 4. Diagram: Mohawk College IMS Structure.
The responsibility of the college is to ensure the safety of the faculty, staff, students and the public, and to ensure the prompt elimination of all sources of potential danger. Depending on the incident, responsibilities of the Emergency Operations Control Group (EOCG) could include:
- Policy and Strategic Direction
- Site Support
- Consequence Management
- Information Gathering
- Designate, Confirm Incident Commander for the EOCG and support Unified Command at site (Police, EMS, Fire)
- Coordination of internal departments, Academic Schools, and if applicable, external Stakeholders
- Resource Management
- Internal and External Communications
- Continuity of Operations
When an incident is significant enough that it requires a coordinated response, it is essential that the response team acts in an integrated fashion and with a coordinated response. In order for each team to effectively communicate and coordinate, the Incident Commander must establish a response cycle.
The Response Cycle starts with a briefing/meeting followed by a period of action which in turn leads into another briefing/meeting.
The timing of the Response Cycle should be modified to meet the needs of the response. It can be less than 1 hour and there should be no more than 12 hours between cycles.
This basic process is the same for all incidents and follows a continuous cycle as shown below.