Student Name or Address Change

Updating your name, address and identity with Mohawk College 


Keep Your Name and Address Up to Date

It’s important to make sure your name and address are always current so Mohawk College can reach you with updates about your classes, grades, registration, and graduation.

If you’ve changed your name, there are a few different ways to update it in our system. Before making any changes, think about how you’d like your name to appear on your student record and official documents, and whether you have government ID to support the update.

Below, you’ll find the different types of name and address updates available, along with examples to help you choose the option that best fits your situation. 

Please be aware that we can only proceed with your request if the information provided is accurate. Any discrepancies and/or incorrect student number will result in a cancellation of your request.

Information on the name change options can also be found in our Change of Name for Students Policy.

Preferred Name Change

If you go by a name that’s different from your legal name (for example, you want “Alex” instead of “Alexander” or “Sam” instead of “Samantha”), you can update your preferred name with the College. Your preferred name will appear on class lists only.

However, your legal name will still be used in official systems, including your email, student ID card, portal access, transcripts, tax forms, and credentials. 

Legal Name Change

If you have officially changed your name (for example, after marriage, divorce, or through a government process), you can update your legal name with Mohawk.

The College will update your legal name in all systems, including transcripts, credentials, T2202 forms, the Student Information System, your ID card, portal, and learning platforms.

Government-issued identification using the new legal name (driver’s license, passport, marriage certificate, etc.) must be attested by a Guarantor and submitted with the online request form. Guarantor refers to someone who is 18 years of age or older and has known you for at least 2 years.  

If you are unable to submit the supporting documentation online, you can submit in person to the Registrar’s Office. 

Important - If you receive OSAP, please also notify the Financial Assistance Office. You may need to provide extra documents so your funding record matches your new name. 

Lived Name Change

If you use a name that better reflects your identity and lived experience (for example, your gender identity), you can request a lived name change. This helps ensure that your name is shown accurately and respectfully across college systems.

The College will update the appropriate records to reflect your lived name in all systems, including transcripts, credentials, T2202 forms, the Student Information System, your ID card, portal, and learning platforms.

External institutions may not recognize or accept a lived first, middle or last name for legal purposes.

Important - If you are graduating, please update your name before the deadline to ensure your name is correct on your credentials. Please visit the Convocation website for more information.

I would like to proceed with:
Your preferred name will appear on class lists.
The College will update your legal name in all systems, including transcripts, credentials, T2202 forms, the Student Information System, your ID card, portal, and learning platforms.
The College will update the appropriate records to reflect your lived name in all systems, including transcripts, credentials, T2202 forms, the Student Information System, your ID card, portal, and learning platforms.

Section A - Current Information as appears on current Mohawk Record's

Your Mohawk e-mail address uses your first and last name and may include numbers or dashes. Do not use your 9 digit Mohawk ID as an e-mail address.
Please enter your personal email address.

Section B - Change of Preferred Name 

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT The personal information on this form is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002. The information is used for the administrative and statistical purposes of the College including but not limited to, Admissions, Registration and maintaining records, as well as Awards and Scholarships; Alumni and College Foundation administrative functions and/or the Ministries or Agencies of the Government of Ontario and the Government of Canada. This information is being collected under section 39 (2) and section 42 of the Freedom of Information and Privacy Act of Ontario.

Section A - Current Information as appears on current Mohawk Record's

Your Mohawk e-mail address uses your first and last name and may include numbers or dashes. Do not use your 9 digit Mohawk ID as an e-mail address.
Please enter your personal email address. 

Section B - Change of Lived Name 

Government-issued identification using the legal name (driver’s license, passport, etc.) 

One file only.
20 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.
I authorize Mohawk College to update all records with my lived name(s), i.e. student informationsystem, email, ID card, portal, learning platform. I acknowledge that all documentation will be produced in my lived name.
External institutions may not recognize or accept lived names for legal purposes. These institutions include, but may not be limited to: OSAP, banks, RESP providers, passport offices, potential work placements and employers, educational institutions, licensing bodies, Revenue Canada, health insuranceproviders and police (required for some courses and/or placements). I understand that inconsistency between the lived names used by Mohawk College and the names used by external organizations may cause unexpected difficulty and it is solely my responsibility to resolve such discrepancies. I also understand that the College will make reasonable efforts to update and maintain confidentiality when a lived, preferred or legal name changeis completed. The College acknowledges that there is the possibility with system upgrades, additional OCAS applications, etc., that a student’s initial or legal name may be visible to those outside of the Registrar’s Office.

This form does not legally change your name(s) but will change your name(s) in Mohawk College records. To change your legal name, a ‘Legal Name Change Request Form’ must be completed. Government-issued photo ID with your new name(s) is required. 

The College will retain records of all given names as a part of the Registrar's Office records. I have read, understood and accept the terms indicated in this request concerning the use of my lived first, middle and last names and I hereby agree as follows: 

  • TO WAIVE ANY AND ALL CLAIMS that I have, or may in the future have, against Mohawk College and its management, employees, students, agents and representatives (all of whom are hereinafter collectively referred to as ""The Releasers"") as a result of the change of my given first and middle names;
  • TO HOLD HARMLESS AND INDEMNIFY THE RELEASERS from any and all liability for any claims by any third party, resulting from the change of my given name(s);
  • THIS AGREEMENT SHALL be effective and binding upon my heirs, next of kin, executors, administrators, assigns and representatives in the event of my death or incapacity; 
     
I have read and accept the terms of the change of my Given Name(s) and/or Legal Name(s) to my Lived Name(s) at Mohawk.

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT 
The personal information on this form is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002. The information is used for the administrative and statistical purposes of the College including but not limited to, Admissions, Registration and maintaining records, as well as Awards and Scholarships; Alumni and College Foundation administrative functions and/or the Ministries or Agencies of the Government of Ontario and the Government of Canada. This information is being collected under section 39 (2) and section 42 of the Freedom of Information and Privacy Act of Ontario.

Address Change

If you’ve moved or need to update your mailing address, it’s important to update your student record so you don’t miss any important mail or documents.

Current Students:

Log in to MyMohawk and update your address under your personal information section.
Important - If you receive OSAP or other financial aid, let the Financial Assistance Office know your new address as well.

Former Students:

If you no longer have access to MyMohawk (for example, you’ve graduated), complete the Address Change Form, and we’ll update your record for you.

Address Change Form

Current Information as appears on current Mohawk Record's

New Address 

Log in to MyMohawk and update your address under your personal information section.

Need Help?

If you’re unsure which option applies to you or need help completing a form, please contact us - we’re happy to guide you through the process.