Co-Curricular Record

Build your Co-Curricular Record - Track your non-academic experience at Mohawk! Employers and Community Partners, Students, Staff and Faculty

Visit Career Ready for Co-Curricular Record Access

Beyond your academic achievements, your time here at Mohawk College will be filled with opportunities to join, pitch in, lead, manage, follow, participate, communicate, negotiate, volunteer... and much more.

The Co-Curricular Record (CCR) is a tool for students to track this experience, or any program or event not formally related to a program of study.

The CCR can be used on and off campus when applying for jobs, awards & scholarships, and to build resumes. Just like an academic transcript, the Co-Curricular Record is verified and approved by Mohawk College staff. The CCR is then stamped and signed by the Dean of Students to acknowledge a student’s non-academic contributions to their campus and community. The CCR can be printed and attached to an application to draw attention to demonstrated skills & experiences.

Information for students

Just because an activity is not for credit, doesn’t mean you can’t take credit!

Your Co-Curricular Record helps you track all your non-credit activities during your time at Mohawk College. Employers look for well-rounded prospects with interesting and varied experiences, your Co-Curricular Record becomes a valuable archive of all you have to offer.

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Have You Got A Record?

Student Tutorial

What is a Co-Curricular Record?

The Co-Curricular Record is a complete record of your non-academic involvement. Co-curricular activities are social, volunteer, leadership, employment or recreational activities that support and enhance academic learning, the student experience, and student success.

Your CCR can become a valuable component of your career planning and job search.

Your CCR tracks:

  • What activities you participated in
  • Your volunteer hours
  • What learning outcomes you have recorded

How to get started

Getting Started is Easy!

To log in to the CCR:

  • Login to MyMohawk
  • Click on ‘Campus Life’ in the sidebar
  • Scroll down to the ‘Get involved’ section
  • Click on ‘Co-Curricular Record’
  • Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

 

Once you are logged in to the Co-Curricular Record system, you can add positions or update your volunteer hours.

*Register for Student CCR Workshops in CareerReady under the Event Calendar!

CCR Student Drop-Ins

Drop-In and learn how you can track all of your non-credit activities during your time at Mohawk College.  Learn how to add positions and hours onto Co-Curricular Record to get recognized for all of the great things you do!

Wed. Jan. 16, 2019 | 11:30 am - 1:00pm | C-Wing Lounge, beside Scotia Bank (Fennell)

Wed. Jan. 23, 2019  | 12:00 pm - 1:00 pm | Room TBD (Fennell)

Wed. Feb. 27, 2019 | 12:00 pm - 1:00 pm | Room TBD (Fennell)

Wed. Mar. 20, 2019 | 12:00 pm - 1:00 pm | Room TBD (Fennell)

Wed. Apr. 3, 2019 | 12:00 pm - 1:00 pm | Room TBD (Fennell)

If you can't attend a drop-in, feel free to stop into the Student Life office (R203 @ Fennell, A125 @ Stoney Creek or 112 @ IAHS)

What Qualifies for your CCR?

 For a program or event to be eligible for your CCR, it must:

  • be approved by a validator or by the Student Life Office (if your program is not listed on the CCR, you can request it though the online form)
  • not be a requirement for any course credit
  • be completed and logged in the current academic year (each academic year runs from May 1 to April 30)
  • be submitted for approval by April 30 of the academic year in which you participated in the activity

Community Volunteering 

Are you a student volunteering out in the community? You can now have it documented on your Mohawk College Co-Curricular Record.

Here are the steps that need to be taken to record your community volunteer hours:

  1. Complete the Community Activity Submission Form
  2. Provide a contact at the community organization
  3. Submit your hours on your Co-Curricular Record as they are completed
  4. Once 5 or more hours have been submitted we will verify the hours with the organization and approve them.

Community Organizations

Community Organizations that would like to assist Mohawk students track volunteer hours on their Co-Curricular Record please contact the Student Life team at student.life [at] mohawkcollege.ca (subject: CCR%20-%20Community%20Position) .

Definitions

Co-Curricular Record (CCR)

The CCR is a tool for students to track involvement in programs or events not formally related to a program of study.  

Validator

A Validator is a staff member who has access to validate CCR positions.  A position may have multiple validators, and many validators have access to multiple positions.

Learning Outcome

A Learning Outcome is a skill, accomplishment, or attribute that a student practices or exhibits during their involvement. These are reflected when a student adds a position to their record and selects achievement statements.

Achievement Statement

An achievement statement is a statement that reflects a learning outcome based on a student’s role and duties performed during their experience. When a student adds a position to their record, they must select achievement statements.

e.g.  Used imagination and innovation to arrive at creative solutions

What are Learning Outcomes?

A Guide to Mohawk College’s Co-Curricular Record Learning Outcomes

To encourage a meaningful experience, one of the benefits a volunteer or leadership opportunity must offer is to contribute to one (or more) of Mohawk's Institutional Learning Outcomes.

Simply, the activity must lead to a student’s development in any of several critical areas that contribute to both education and career development.

Mohawk's Institutional Learning Outcomes include:

Communication:
The activity helps develop the ability to communicate effectively with others of diverse background, values and personalities to develop meaningful relationships, share knowledge, manage conflict, solve problems, and foster positive change.

Collaboration:
Your role offers the opportunity to collaborate openly and productively across networks to enhance knowledge, generate innovative ideas, resolve challenges and respond to change.

Critical Thinking & Creative Problem Solving:
The volunteer position recognizes that creativity, problem solving and critical thinking skills can be of benefit to assess risk, make informed decisions and take appropriate timely action.

Continuous Learning:
The volunteer opportunity offers the chance to develop practical knowledge, career- or life-oriented skills; transferable skills and abilities; capacity to use learning technologies to stay current, pursue professional development, and personal renewal opportunities.

  • Personal, Educational & Career Development
  • Technical Competence
  • Adaptability & Flexibility
  • Planning & Organization


Responsible Citizen:
The activity helps you develop a sense of your role as a citizen; to apply personal, professional and social practices promoting physical, economic and emotional well-being; and also to foster civic engagement.

What is a Co-Curricular Record?

The Co-Curricular Record is a complete record of your non-academic involvement. Co-curricular activities are social, volunteer, leadership, employment or recreational activities that support and enhance academic learning, the student experience, and student success.

To learn more about CCR join us in one of our workshops for students. 

FAQs for Students

1. How do I access my CCR?

  • Login to MyMohawk
  • Click on ‘Campus Life’ in the sidebar
  • Scroll down to the ‘Get involved’ section
  • Click on ‘Co-Curricular Record’
  • Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

 

2. How do I add a position to my CCR?

Download printable version (1.8 MB)

  • Click the “Add Position” button
  • Type in the name of the position in the search bar
    Note: When possible, you should get the name of the position from your staff contact. You can also browse positions using the Quick Position Search.
  • Select “Add to Record”
  • Select 2-5 achievement statements that reflect your learning outcomes from the volunteer experience.
  • Hit save to finish.
     

 

3. How do I add hours to a CCR position?

  • Access your list of added positions by selecting “Co-Curricular Record” from the sidebar.
    Note: You can only add hours to positions already listed on your CCR
  • Click the Edit button beside the position.
  • Scroll down to the bottom to click the “Add hours” button.
  • Select the date that the volunteer work was done and the number of hours volunteered on that date.
  • In the notes section, include the name of the event or description of the volunteer role, and the name of the staff contact.
  • Once complete hit the “Save” button.


If the volunteer experience took place over a number of days, each date must be added to the position separately and must include the name of the event/program and the name of the staff contact in the notes section.

4. What about volunteering or programs that I’m involved with that are not associated with the college? Can those be added to my CCR?


Yes. You can request a community position by filling out a Community Activity Submission Form. Please allow 5 business days for the position to be added to the CCR database.

5. What are achievement statements?


An achievement statement reflects a learning outcome based on your role and duties performed during your experience.
e.g. :

  • Exhibited drive, passion, enthusiasm, and a positive attitude
  • Used imagination and innovation to arrive at creative solutions

 Staff have selected 5-10 achievement statements that they think reflect your potential learning outcomes from participating in the program or event. When you add the position to your own CCR you must choose 2-5 of these achievement statements to reflect your actual personal learning outcomes.

6. Why are my positions listed as pending? How do I get them approved?


Positions are listed as pending when they have been entered by a student but have yet to be approved by a validator. Staff typically enter into the database to validate positions once per month. If you need your CCR positions validated sooner (to apply for jobs or awards), contact the staff validator. If you do not know the validator, contact Student Life for assistance.

7. Can I add hours to a position once it’s been approved?

 

After a position has reached its minimum of 5 hours and is approved by a validator, it can still be edited. Students may continue to add hours to their positions until the end of the period (April 30th of each year). New hours added after validation do not need to be approved.

 Validators should review their positions regularly, as well as at the end of each period to ensure that no positions have an incorrect number of hours.


8. Why are some approved positions listed as having zero hours?


Hours are only added to positions that reflect volunteer work. Participatory engagement (e.g. workshops, seminars, clubs, athletics, etc.) can still be reflected on the CCR but are automatically uploaded by Student Life staff with no hours attributed.


9. When is the deadline for adding hours to my CCR?


You can add hours until April 30th of each year. These hours can include any volunteer experience that you had since May of the previous year. (e.g. May 1, 2018- April 30, 2019)


10. Who can I contact if I have questions about my CCR?


Contact Student Life at student.life [at] mohawkcollege.ca

Drop by (Fennell: room R203, Stoney Creek: room A125, or IAHS: room 112)

 

Information for Faculty and Staff

Helping Students Prepare to Succeed

Faculty and staff are critically important in the Co-Curricular Record (CCR) process. You offer, approve, monitor and otherwise facilitate many of the activities. In many cases, you are advocates of the CCR to your students.

If you are looking for more information and ideas on CCR options contact andrea.brienesse [at] mohawkcollege.ca (Andrea Brienesse) for more information

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Staff Tutorial - How to Create Position

Staff Tutorial - How to Validate

How to Access the CCR

  • Login to MyMohawk
  • Click on ‘Campus Life’ in the sidebar
  • Scroll down to the ‘Get involved’ section
  • Click on ‘Co-Curricular Record’
  • Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

 

You will be able to submit an activity or position for approval, or validate the positions that your students have added.

Login to MyMohawk now to access your Staff/Faculty CCR (opens new window).

Criteria for CCR Recognition of a program or event

    Opportunities not currently listed on the CCR database can be added upon request. 

    In order for an opportunity to be recognized and applied to a Student’s CCR, it must meet the following criteria:

    1. All CCR positions must have an approved validator.
      • While we offer many CCR opportunities through ‘off campus’ employer and community partnerships, all activities must be affiliated with Mohawk College and have a staff or faculty member as a validator.
    2. The activity must provide students with a meaningful learning opportunity:
    3. The activity is not required for academic credit:
      • Any activity mandatory for an academic credit will not be recognized on the CCR. However, if a student exceeds the course-required hours for an activity, the additional hours worked are eligible for CCR credit (assuming the activity is CCR approved).
    4. Time Requirement:
      • A minimum of  5 hours for the position within one academic year.
      • For purposes of the CCR, an academic year is identified as the time period from May 1st to April 30th. No activity can be credited to a student’s CCR retroactively, in other words, they can only be added in the same academic year that the involvement occurred.

    The CCR Validator - Roles & Responsibilities

    A validator manages the CCR positions for their programs and events
    This includes:
    • Ensuring their programs and events are properly listed as CCR positions
    • Selecting potential learning outcomes for participants and/or volunteers
    • Relaying the names of the positions to the students that participate
    • For participatory positions, sending the list of participants’ student numbers to student.life [at] mohawkcollege.ca
    • For volunteer positions, approving or declining students’ positions approximately once per month, or as requested by students
    • Reviewing their positions regularly, as well as at the end of each period to ensure that no positions have an incorrect number of hours.

     

    Your involvement will be both helpful and appreciated!

    With all the programs (and all the students) we serve, we count on a network of Faculty and Staff to act as program validators. Please consider taking on the role, especially if you are introducing CCR activities through your program or your community connections.

    Questions? Contact andrea.brienesse [at] mohawkcollege.ca (Andrea Brienesse) for more information

    Submitting an Activity Request Form

    To submit an activity for CCR approval, ensure the activity meets the CCR criteria (explained above) and follow this simple process:

    1. Log on to the CCR
    2. Click on Request Activity & Position
    3. Complete and submit the form

    In order for a position or activity to be approved, the request must include a brief description of 75 words or less, written in the past tense, using paragraph format (no bullets please), and you must select the expected achievement(s) listed under the Learning Outcomes.

    Remember a position must be validated by a Mohawk College Staff or Faculty member to be considered part of the CCR.

    You will receive an ‘Approved’ or ‘Declined’ email following the review. If declined, you will also be offered any reasons why the request was turned down and what changes or additions would be required to make to make future approval possible.

    A CCR Activity Approval Process Checklist

    • Written in the past tense
    • 75 words or less
    • Description of position as seen in CCR (No recruitment pitches please)
    • Paragraph format only (No bullets/numbered lists)
    • No contact information
    • No need to state what the student will be rewarded with at the end of the activity (they will have a Co-Curricular Record!)
    • Select 5-10 achievement statements that are listed under the Learning Outcomes. Please only select the most relevant – do not select more than 10 (and in most cases only a handful should apply)
       

    If you have any questions regarding the submission of a CCR Activity/Position please contact us for further assistance at student.life [at] mohawkcollege.ca

    Faculty and Staff Workshops

    To offer outstanding CCR options and opportunities to Mohawk students is a big and important commitment. We encourage all Faculty and Staff to join us for CCR workshops aimed ensuring our programs are all rewarding and effective.

    WORKSHOP: What’s a CCR? And, what’s my role in the CCR process?

    Learn everything there is to know about Mohawk's Co-Curricular Record programs.

    In the workshop, we will cover:

    • How to apply for a position or activity to be included in our CCR program
    • How to find and identify good CCR opportunities
    • The importance of Learning Outcomes
    • The role of the validator
    • The importance to students

     

    WORKSHOP DATES

    Tues, January 22, 2019, 3:00 p.m. - 4:00 p.m, Rm. R106, DBARC, Fennell Campus

    Thurs, February 28, 2019, 10:00 a.m. - 11:00 a.m., Rm. R106, DBARC, Fennell Campus

    Tues. March 26, 2019, 2:00 p.m. - 3:00 p.m., Rm. R106, DBARC, Fennell Campus

    Contact andrea.brienesse [at] mohawkcollege.ca (Andrea Brienesse) for more information.

    FAQs for Staff

    1. What is the Co-Curricular Record and what is it used for?

    The Co-Curricular Record (CCR) is a tool for students to track involvement in programs or events not formally related to a program of study. Co-curricular activities are social, volunteer, leadership, employment or recreational activities that support and enhance academic learning, the student experience, and student success.

    The CCR can be used on and off campus when applying for jobs, awards, and scholarships. Just like an academic transcript, the Co-Curricular Record is verified and approved by Mohawk College staff. The CCR is then stamped and signed by the Dean of Students to acknowledge a student’s non-academic contributions to their campus and community. The CCR can be printed and attached to an application to draw attention to demonstrated skills & experiences.

    2. How do I access the CCR?

    • Login to MyMohawk
    • Click on ‘Campus Life’ in the sidebar
    • Scroll down to the ‘Get involved’ section
    • Click on ‘Co-Curricular Record’
    • Click on ‘Co-Curricular Record’ in the sidebar of the Career Ready portal

     

    3. What activities are eligible for the CCR?

    Any involvement not formally related to a program of study. This can include both on and off campus initiatives. Activities are divided into the following categories:

    • Campus to Community
    • Clubs/Recreation/Varsity/Student Groups
    • Community Involvement
    • Leadership/Mentors/Peer Tutors
    • Mohawk Students’ Association
    • Student Employment
    • Volunteer @ Mohawk
    • Workshops and Seminars

     

    4. How can I get my event or program listed on the CCR database?

    • Log on to the Co-Curricular Record
    • Ensure that ‘Staff Role’ is selected at the top of the page.
    • Click on the ‘Request Activity & Position’ button
    • Fill out the ‘Add Activity & Position Form’.
      • The position description should have a neutral narrative tense.
      • A minimum of 5 hours is required for time tracking if your position is a volunteer experience.
      • If your activity is unique and does not fit into any of the existing activity options, enter your new activity in the textbox below the activity field.
      • Click ‘Check activity for existing positions’ section to ensure that your position is not already listed on the CCR.
        e.g. This student volunteered at the annual Alumni Nine & Dine Golf Tournament. They were responsible for event facilitation, tear-down and set up, and other duties as assigned
      • Please select between 5-10 achievement statements. Students will be asked to choose their learning outcomes from your selection when they add the position to their record.

    Once the form has been submitted, the position will now be listed as pending until it is approved by Student Life staff. Once approved, you will receive a confirmation email, and your student volunteers will be able to find your position in the Opportunity Directory.

     5. How do I add my event or program to my students’ CCRs?

    Staff can add co-curricular positions to student records by contacting Student Life. The position must already exist on the CCR database, and the staff member must be one of the validators for the position.

    An Excel file should be submitted to student.life [at] mohawkcollege.ca including the names and student numbers of all students who need the position added to their records.

    The email should also include the date of the experience and whether the position is participatory or volunteer. If the position is participatory, the positions will be added as approved and no hours will be tracked. If the position is volunteer, it will be uploaded as pending and students will need to add their hours before the positions can be validated.

    6. What are achievement statements?

    An achievement statement reflects a learning outcome based on a student’s role and duties performed during their experience.
    e.g. :

    • Exhibited drive, passion, enthusiasm, and a positive attitude
    • Used imagination and innovation to arrive at creative solutions

    For the full list of achievement statements, please see the Co-Curricular Record – Achievement Statements document (link)

    You will select 5-10 achievement statements that you think reflect the student’s potential learning outcomes from participating in your program or event. When the student adds the position to their CCR they will choose 2-5 of these achievement statements to reflect their actual personal learning outcomes.

    7. What is the role of a validator?

    A validator manages the CCR positions for their programs and events.

    This includes:

    • Ensuring their programs and events are properly listed as CCR positions
    • Selecting potential learning outcomes for participants and/or volunteers
    • Relaying the names of the positions to the students that participate
    • For participatory positions, sending the list of participants’ student numbers to student.life [at] mohawkcollege.ca
    • For volunteer positions, approving or declining students’ positions approximately once per month, or as requested by students
    • Reviewing their positions regularly, as well as at the end of each period to ensure that no positions have an incorrect number of hours.

     

    8. How do I validate my pending positions?

    • Ensure that ‘Validator Role’ is selected at the top of the page.
    • Click on the pending tab to get a list of students who have entered hours to your volunteer positions.
    • Select a student by clicking on their name to review their record. 
    • Ensure all the information is correct – students must have between 2 – 5 achievements selected and a minimum of 5 hours entered.
    • If the record is accurate, click the “Approve Validation” button. This will open a window that will allow you to send an approval email if you wish to notify the student that their position has been validated.  
    • You can continue validating more positions by clicking on the “Validator” role at the top of your screen.

     

    9. When is the deadline for students to add hours to their CCR?


    Students can add hours until the end of the current period - April 30th of each year.  For example, the 2018-19 period is May 1, 2018- April 30, 2019. Only hours from the current period may be added.

    10. Who can I contact if I have questions about the CCR?

     

    Contact Student Life at student.life [at] mohawkcollege.ca ()

    Drop by (Fennell: room R203, Stoney Creek: room A125, or IAHS: room 112)

    Contact Andrea Brienesse at andrea.brinesse [at] mohawkcollege.ca to register for a Staff & Faculty Lunch & Learn session

     

    Information for Employers/Community Partners

    It is most employers experience when hiring recent graduates, that the brightest prospects bring more than a great academic record. Great candidates are also well-rounded students with a variety of leadership, volunteer, and development experience.

    What is a Co-Curricular Record?

    The Co-Curricular Record (CCR) is a tool for students to track involvement in programs or events not formally related to a program of study. Co-curricular activities are social, volunteer, leadership, employment or recreational activities that support and enhance academic learning, the student experience, and student success.

    It’s worth noting that every CCR opportunity is verified and approved by our team, and it must contribute to a student’s Learning Outcomes - see above to read more.

    Mohawk College Learning Outcomes are associated with the categories of Communication, Collaboration, Critical Thinking, Creative Problem Solving and Responsible Citizenship.

    Verifying a Co-Curricular Record

    If a graduate or student has shared his or her CCR with you, there should be an Authenticity Code included. This code will allow you to verify that CCR experience of your prospect and see the associated learning outcomes as well.

    To verify a record:

    1. Click here to visit the Co-Curricular Record Lookup
    2. Enter the Authenticity Code
    3. Click Search
    4. Click Verify

    Thank you!
    If you are interested in any further information on CCR, please contact us at student.life [at] mohawkcollege.ca or 905-575-2081.

    Contact Us

    General Inquiries:

    student.life [at] mohawkcollege.ca (Email Student Life)
    or 905-575-2081

    Comments and Feedback:

    Andrea Brienesse
    andrea.brienesse [at] mohawkcollege.ca (Email Andrea)
    905-575-2492

    Claire Webber
    claire.webber [at] mohawkcollege.ca (Email Claire)
    905-575-2292

    Student Life Offices

    Fennell
    Room R203
    Phone: 905-575-2081

    Stoney Creek Campus
    Room A125
    Phone: 905-575-2537

    Institute for Applied Health Sciences at McMaster
    Room 112
    Phone: 905-540-4247 ext. 26710