Below is a list of suggested activities that trip leaders might consider as part of the trip preparations for student trips. Please refer to this chart when you are planning a student trip.
| Task | What is Involved |
|---|---|
|
1) Student Selection Process |
- advertising the trip to students - creating an application form/process - reviewing student applications - interviews - selecting and notifying students |
|
2) Fundraising (if applicable) |
- overseeing fundraising activities in which the students are involved - approaching donors |
|
3) Group Meetings
|
- discuss the travel itinerary, trip activities, and expectations - discuss the learning outcomes and how they will be achieved/assessed - learn about the country (history, geography, climate, local culture, language, and customs, etc.) - learn about the partner organization (if applicable) - discuss the requirements for international travel (e.g. passport, visa, vaccines, what to pack, international cell phone plan, currency, what to do in an emergency situation, etc.)
Mohawk International can: - help arrange the Intercultural Development Inventory (IDI) and group results - provide access to pre-trip learning modules - review the requirements for international travel (passports, visas, how to pack, etc.) - review travel risks and potential emergency situations - review guard.me International Insurance and the services they provide - ensure students complete the Registration of Canadians Abroad
|
|
4) Pre-Trip Logistics |
- research and purchase plane tickets - arrange transportation to and from airport - research and book accommodations - research and book in-country transportation - obtain visas or travel permits (if required) - consult with travel doctor re. vaccines, medications - submit ethics application to Research Ethics Board (if required). Note: the REB review process takes at least 4 weeks. - monitor your destination’s Travel Advisory for any changes - communications and arrangements with in-country partners/contacts (as applicable)
Mohawk International can: - provide advice on the above items, as needed - collect student info and for guard.me International Insurance and purchasing the insurance - lead a pre-trip orientation to ensure students are prepared to travel, have signed all waivers, etc. |