Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures web page. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Manager, Risk, Legal and Governance Services, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

REVISED Social Media Policy PDF (149kb)
The purpose of this policy is to facilitate that exchange by providing administrators, staff and faculty with a clear understanding of how current laws and College policies apply to social media. Mohawk College has developed this social media policy and application process to ensure that any and all interactions on behalf of Mohawk College social media accounts represent the College’s best interests.

Contact: Julienne Weed, Director, Marketing and Creative Services, julienne.weed [at] mohawkcollege.ca (subject: Social%20Media%20Policy) (Email Julienne)

REVISED Approval of Capital, Renovation and Maintenance Projects Policy PDF (105kb)
This policy has been revised with minimal changes only.

The purpose of this policy is to set out the responsibilities and accountabilities associated with the efficient and economic use of physical/capital resources regarding capital, renovation and maintenance projects.    

Contact: Joanne Lack, Acting Comptroller, joanne.lack [at] mohawkcollege.ca (subject: Approval%20of%20Capital%2C%20Renovation%20and%20Maintenance%20Projects%20Policy) (Email Joanne)

REVISED Personal Acquisition of Computer Equipment Policy PDF (18kb)
This policy has been revised with minimal changes only.

The purpose of this policy is to establish the framework of rules for full-time employees to purchase personal computer equipment through an interest-free employee loan.

Contact: Livia Harding, Manager, Payroll, livia.harding [at] mohawkcollege.ca (subject: Personal%20Acquisition%20of%20Computer%20Equipment%20Policy) (Email Livia)

REVISED Sexual Assault and Sexualized Violence Policy PDF (176kb)
This policy has been approved by the Mohawk College Board of Governors.

The primary purpose of this policy and related procedures is to ensure that those affected are believed, appropriately supported and accommodated, and to set out the way in which the College responds to and addresses sexualized violence. It also makes it clear that the College’s process of investigation provides procedural fairness and holds individuals who have committed sexualized violence accountable.

Contact: Tim Fricker, Dean of Students, tim.fricker [at] mohawkcollege.ca (subject: Sexual%20Assault%20and%20Sexualized%20Violence%20Policy) (Email Tim), or Cathy O'Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (subject: Sexual%20Assault%20and%20Sexualized%20Violence%20Policy) (Email Cathy)

REVISED Travel Expenses and Hospitality Policy PDF (440kb)
This policy has been approved by the Mohawk College Board of Governors. 

The purpose of this policy is to set out rules and principles for the reimbursement of business related expenses to ensure fair and reasonable practices; establish an accountability framework to effectively guide college staff in respect to the reimbursement of expenses; and provide transparency of the College’s travel and hospitality policy.

Contact: Angela Zehr, Acting Chief Financial Officer, angela.zehr [at] mohawkcollege.ca (subject: Travel%20Expenses%20and%20Hospitality%20Policy) (Email Angela)

REVISED Traffic and Parking Regulations Policy PDF (155kb)
This policy governs the use of parking spaces and lots to facilitate the safe and orderly conduct of College business and to provide parking facilities in support of these functions within the limits of available space. 

Contact: Troy Heath, Chief, Business Development & Ancillary Services Officer, troy.heath [at] mohawkcollege.ca (subject: Traffic%20and%20Parking%20Regulations%20Policy) (Email Troy)

REVISED Fleet Management Policy PDF (185kb)
This policy explains how and by whom College vehicles may be operated while on approved College business. This policy also establishes methods for procurement, maintenance, shared usage, greenhouse gas emissions mitigation, disposal and service of College vehicles.

Contact: Troy Heath, Chief, Business Development & Ancillary Services Officer, troy.heath [at] mohawkcollege.ca (subject: Fleet%20Management%20Policy) (Email Troy)

REVISED Purchasing Card Policy PDF (280kb)
This policy establishes a framework for the request, approval and use of the College Purchasing Card for college business expenditures and establishes a more efficient, cost effective method of purchase and payment for low dollar, high volume goods with an approach that maintains acceptable levels of control and accountability.

Contact: Joanne Lack, Acting Comptroller, joanne.lack [at] mohawkcollege.ca (subject: Purchasing%20Card%20Policy) (Email Joanne)

NEW Survey and Administrative Approval Policy PDF (169kb)
This policy outlines the conditions under which members of the College community are requested to participate in surveys; the Institutional Survey and Administrative Approval Procedure; and the requirements for the collection, retention, dissemination of data and outcomes derived from surveys.

Contact: Sinisa Aleksa, Chief Information Officer, sinisa.aleksa [at] mohawkcollege.ca (subject: Survey%20Policy) (Email Sinisa)

REVISED Donations Policy PDF (689kb)

This policy has been updated with minor changes only.

This policy establishes who may solicit donations on behalf of Mohawk College; ensures that donations that are transferred from the Mohawk College Foundation to the College are used for purposes stipulated by the donor; establish principles involved in the acceptance, processing, tax receipting, acknowledgement and recognition of gifts to the College and the Foundation and enhance clarity and ensure compliance with guidelines issued by the Canada Revenue Agency.

Contact: Angela Zehr, Acting Chief Financial Officer, angela.zehr [at] mohawkcollege.ca (Email Angela)

REVISED General Education Policy PDF (101kb)
This policy has been updated with minor changes only.

This policy articulates the operational framework for General Education Elective curriculum development and delivery at Mohawk College.

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Advisory%20Committees%20Policy) (Email Cebert)

REVISED Violence Prevention and Protection Policy PDF (118kb)
This policy sets out the reporting and complaint process as well as the framework to enhance the safety and security of the College Community, respond to situations involving serious threats and acts of violence on College premises and at College-related events and minimize the probability of recurrence of dangerous situations and behaviours.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Video Surveillance Policy PDF (105kb) – Formerly CCTV Policy
Video Surveillance Cameras are used as a means of detecting and assisting in the investigation of criminal activity and breaches of relevant College Policies and behavioural codes of conduct while promoting the safety of individuals and the security of assets and property.  The College’s installation, monitoring and recording of Video Surveillance Cameras is in accordance with this Policy, the Freedom of Information and Protection of Privacy Act (FIPPA), FIPPA Regulation 460 and other applicable Federal and Provincial legislation and related College policies. 

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Emergency Response Policy PDF (66kb)
This policy is intended to establish an organized response to address the immediate and long-term needs created by extraordinary events with the potential for devastating effects.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Bomb Threat Procedure PDF (94kb)
These are developed to provide general direction to the Mohawk College Community on how to respond during a bomb threat towards the College and are formed in order to prevent injury, loss of life and to mitigate damage.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED College Campus Emergency Closure Procedure PDF (94kb)
These procedures are developed to provide general direction to the Mohawk College community on when and how the College will “close” in the event of an emergency or severe weather event.  
     

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

 

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

ERP802 Internal Crisis Communications Procedure
CS-1404-2008 Reporting and Responding to Violence Procedure
ERP812 Sudden Death on Campus Procedure
AS-2100-2013 Mohawk College Research Ethics Board Policy
CS-1700-1976 Commercial Activities on College Property Policy
CS-1502-2002 Information Technology - Use and Security Policy
CS-1313-2013 Academic Vacation Policy
ERP809 Emergency Lockdown Procedure
CS-1701-1972 Control of Rental Facilities
GC-4301-1982 Human Rights
Mohawk College Procurement Directive
CS-1201-2014 Procurement Approval Levels
SS-3301-1981 Posting and Solicitation
GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Manager, Risk, Legal and Governance Services
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)