Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures web page. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Corporate Policy and Risk Management Analyst, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

REVISED Staff Vacation on Last Working Day before the Holiday Period Policy PDF (429kb)
This policy has been updated to include a revised definition of 'holiday period' and other minor changes.

The purpose of this policy is to identify the rules regarding employee vacation time on the last working day before the Holiday Period.

Contact: Karen Pashleigh, Chief Human Resources, karen.pashleigh [at] mohawkcollege.ca (subject: Staff%20Vacation%20on%20Last%20Working%20Day%20Before%20Holiday%20Period%20Policy) (Email Karen)

REVISED Rehiring Retirees Policy PDF (508kb)
This policy has been updated with administrative changes only.

The purpose of this policy is to identify circumstances whereby a retired College employee who is in receipt of pension benefits can subsequently return to work for the College.  

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Rehiring%20Retirees%20Policy) (Email Karen)

REVISED Tuition Assistance for Dependents Policy PDF (130kb)
This policy has been updated to include a new Dependent Tuition Data Collection Form. Minor and administrative changes have also been made.

This policy outlines the conditions under which eligible dependent(s) of a permanent full-time College employee may qualify for assistance with tuition with respect to post-secondary programs offered at the College.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Tuition%20Assistance%20for%20Dependents%20Policy) (Email Karen)

REVISED Release of Employee Information Policy (formerly External Request for Employee Information Policy) PDF (633kb)
This policy has been updated with a new title and minor and administrative changes only. 

The purpose of this policy is to identify the rules regarding managing employment related information requests from external parties.  Examples of such requests include employment verification, employment references or legal counsel inquiries.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Release%20of%20Employee%20Information%20Policy) (Email Karen)

REVISED Financial Reporting and Safekeeping of Capital Assets Policy PDF (4848kb)
This policy has been updated with minor and administrative changes only. 

This policy ensures the physical assets of the College are properly recorded on the College's capital asset sub-ledger; that the physical assets of the College are accounted for through periodic inventory counts; that the cost of acquiring capital assets of the College is amortized annually; that the funding received for the specific purpose of acquiring capital assets of the College is amortized annually and that the capital assets are properly accounted for when they are disposed.

Contact: Angela Zehr, Comptroller, angela.zehr [at] mohawkcollege.ca (subject: Financial%20Reporting%20and%20Safekeeping%20of%20Capital%20Assets%20Policy) (Email Angela)

REVISED Third Party Use of Facilities Policy PDF (849.3kb)
This policy governs the use of Facilities, including the rental of Facilities, as operated by the Business Development and Ancillary Services department and its representatives.

Contact: Troy Heath, Chief Business Development and Ancillary Services Officer, troy.heath [at] mohawkcollege.ca (subject: Third%20Party%20Use%20of%20College%20Facilities%20Policy) (Email Troy)

NEW Acceptable Employee Use of IT Resources Policy PDF (1549kb)
This policy was previous incorporated into the now inactive 'Information Technology - Use and Security Policy.' The former policy has now been updated with a separate policy for staff and students.

The purpose of this policy is to provide College employees with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.

Contact: Laura Dobson, Chief Information Officer, laura.dobson [at] mohawkcollege.ca (subject: Acceptable%20Employee%20Use%20of%20IT%20Resources%20Policy) (Email Laura)

NEW Acceptable Student Use of IT Resources Policy PDF (1321kb)
This policy was previous incorporated into the now inactive 'Information Technology - Use and Security Policy.' The former policy has now been updated with a separate policy for staff and students.

The purpose of this policy is to provide students with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.

Contact: Laura Dobson, Chief Information Officer, laura.dobson [at] mohawkcollege.ca (subject: Acceptable%20Student%20Use%20of%20IT%20Resources%20Policy) (Email Laura)

NEW Working Alone Policy PDF (2400kb)
This policy ensures the safety and well-being of individuals permitted/required to work alone is protected through regular communication methods and the development of ‘Working Alone Safety Plans’ as described in this policy and associated procedure. 

Contact: Geoff White, Occupational Health and Safety Consultant, geoff.white [at] mohawkcollege.ca (subject: Working%20Alone%20Policy) (Email Geoff)

REVISED Corporate Brand Adherence Policy PDF (986kb)
This policy has been updated with administrative changes only.

This policy ensures a positive and on-brand image of the College by mandating a consistent and professional approach to official and unofficial communications, brand and corporate identity.

Contact: Lori Morgan, Chief Marketing Officer, lori.morgan [at] mohawkcollege.ca (subject: Corporate%20Brand%20Adherence%20Policy) (Email Lori)

REVISED Wireless and Cellular Technology Policy PDF (1336kb)
The 'Request and Acknowledgement Form' attached to the policy has been updated. The policy itself remains unchanged.

Contact: Laura Dobson, Chief Information Officer, laura.dobson [at] mohawkcollege.ca (subject: Wireless%20and%20Cellular%20Technology%20Policy) (Email Laura)

 

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

CS-1700-1976 Commercial Activities on College Property Policy
CS-1502-2002 Information Technology - Use and Security Policy (replaced with 2 policies, one for staff and one for students)
CS-1313-2013 Academic Vacation Policy
ERP809 Emergency Lockdown Procedure
CS-1701-1972 Control of Rental Facilities
GC-4301-1982 Human Rights
Mohawk College Procurement Directive
CS-1201-2014 Procurement Approval Levels
SS-3301-1981 Posting and Solicitation
GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Corporate Policy and Risk Management Analyst
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)