Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures web page. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Manager, Risk, Legal and Governance Services, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

NEW Survey and Administrative Approval Policy PDF (169kb)
This policy outlines the conditions under which members of the College community are requested to participate in surveys; the Institutional Survey and Administrative Approval Procedure; and the requirements for the collection, retention, dissemination of data and outcomes derived from surveys.

Contact: Sinisa Aleksa, Chief Information Officer, sinisa.aleksa [at] mohawkcollege.ca (subject: Survey%20Policy) (Email Sinisa)

REVISED Donations Policy PDF (689kb)

This policy has been updated with minor changes only.

This policy establishes who may solicit donations on behalf of Mohawk College; ensures that donations that are transferred from the Mohawk College Foundation to the College are used for purposes stipulated by the donor; establish principles involved in the acceptance, processing, tax receipting, acknowledgement and recognition of gifts to the College and the Foundation and enhance clarity and ensure compliance with guidelines issued by the Canada Revenue Agency.

Contact: Angela Zehr, Acting Chief Financial Officer, angela.zehr [at] mohawkcollege.ca (Email Angela)

REVISED General Education Policy PDF (101kb)
This policy has been updated with minor changes only.

This policy articulates the operational framework for General Education Elective curriculum development and delivery at Mohawk College.

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Advisory%20Committees%20Policy) (Email Cebert)

REVISED Violence Prevention and Protection Policy PDF (118kb)
This policy sets out the reporting and complaint process as well as the framework to enhance the safety and security of the College Community, respond to situations involving serious threats and acts of violence on College premises and at College-related events and minimize the probability of recurrence of dangerous situations and behaviours.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Video Surveillance Policy PDF (105kb) – Formerly CCTV Policy
Video Surveillance Cameras are used as a means of detecting and assisting in the investigation of criminal activity and breaches of relevant College Policies and behavioural codes of conduct while promoting the safety of individuals and the security of assets and property.  The College’s installation, monitoring and recording of Video Surveillance Cameras is in accordance with this Policy, the Freedom of Information and Protection of Privacy Act (FIPPA), FIPPA Regulation 460 and other applicable Federal and Provincial legislation and related College policies. 

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Emergency Response Policy PDF (66kb)
This policy is intended to establish an organized response to address the immediate and long-term needs created by extraordinary events with the potential for devastating effects.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Bomb Threat Procedure PDF (94kb)
These are developed to provide general direction to the Mohawk College Community on how to respond during a bomb threat towards the College and are formed in order to prevent injury, loss of life and to mitigate damage.

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED College Campus Emergency Closure Procedure PDF (94kb)
These procedures are developed to provide general direction to the Mohawk College community on when and how the College will “close” in the event of an emergency or severe weather event.  
     

Contact: Cathy O’Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (Email Cathy)

REVISED Program Quality Policy PDF (1934kb)
This policy has been updated with minor changes only.

This policy is intended to provide an overarching framework for developing and delivering quality academic programming and maintaining exemplary academic standards.

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Quality%20Policy) (Email Cebert)

REVISED Program Advisory Committees Policy PDF (735kb)
This policy has been updated with minor changes only.

This policy outlines the College position on Program Advisory Committees and describes procedures for their effective operations. 

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Advisory%20Committees%20Policy) (Email Cebert)

REVISED Petty Cash Fund Policy PDF (998kb)
This policy has been updated with minor changes only. 

The purpose of this policy is to ensure that all petty cash funds established within the College are operated in an approved manner and are protected against loss.

Contact: Joanne Lack, Manager, Accounting Services, joanne.lack [at] mohawkcollege.ca (subject: Petty%20Cash%20Fund%20Policy) (Email Joanne)

 

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

ERP802 Internal Crisis Communications Procedure
CS-1404-2008 Reporting and Responding to Violence Procedure
ERP812 Sudden Death on Campus Procedure
AS-2100-2013 Mohawk College Research Ethics Board Policy
CS-1700-1976 Commercial Activities on College Property Policy
CS-1502-2002 Information Technology - Use and Security Policy
CS-1313-2013 Academic Vacation Policy
ERP809 Emergency Lockdown Procedure
CS-1701-1972 Control of Rental Facilities
GC-4301-1982 Human Rights
Mohawk College Procurement Directive
CS-1201-2014 Procurement Approval Levels
SS-3301-1981 Posting and Solicitation
GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Manager, Risk, Legal and Governance Services
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)