Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures web page. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Corporate Policy and Risk Management Analyst, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

REVISED Program Quality Policy PDF (1934kb)
This policy has been updated with minor changes only.

This policy is intended to provide an overarching framework for developing and delivering quality academic programming and maintaining exemplary academic standards.

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Quality%20Policy) (Email Cebert)

REVISED Program Advisory Committees Policy PDF (735kb)
This policy has been updated with minor changes only.

This policy outlines the College position on Program Advisory Committees and describes procedures for their effective operations. 

Contact: Cebert Adamson, Dean, CE, Academic Quality & CTL, cebert.adamson [at] mohawkcollege.ca (subject: Program%20Advisory%20Committees%20Policy) (Email Cebert)

REVISED Petty Cash Fund Policy PDF (998kb)
This policy has been updated with minor changes only. 

The purpose of this policy is to ensure that all petty cash funds established within the College are operated in an approved manner and are protected against loss.

Contact: Joanne Lack, Manager, Accounting Services, joanne.lack [at] mohawkcollege.ca (subject: Petty%20Cash%20Fund%20Policy) (Email Joanne)

REVISED Traffic and Parking Regulations Policy PDF (2827kb)
This policy has been updated with housekeeping changes only, including, parking lot numbers and changes made to payment acceptance.

The Mohawk College Traffic and Parking Regulations Policy governs the use of parking spaces and lots to facilitate the safe and orderly conduct of College business and to provide parking facilities in support of these functions within the limits of available space. 

Contact: Troy Heath, Chief, Business Development & Ancillary Services Officer, troy.heath [at] mohawkcollege.ca (subject: Traffic%20and%20Parking%20Regulations%20Policy) (Email Troy)

REVISED Smoke-Free Campus Policy (formerly Smoke-Free Environment Policy) PDF (1194kb)
Mohawk College will become smoke-free on January 1, 2019. Starting on this date, smoking in any form, including tobacco, vaping (or other devices), and recreational cannabis and associated products, will not be permitted anywhere on Mohawk College property.

The purpose of this policy is to provide a smoke-free learning and working environment for the College community in accordance with the Smoke-Free Ontario Act, 2017 and other applicable legislation.

Contact: Henry Colyn, Director, Facility Operations, henry.colyn [at] mohawkcollege.ca (subject: Smoke-Free%20Campus%20Policy) (Email Henry)

NEW Policy Statement on Upholding Free Speech 
The purpose of this policy statement is to outline how free speech is upheld at Mohawk College.

Contact: Tom Ferns, General Counsel and Corporate Secretary, tom.ferns [at] mohawkcollege.ca (subject: Policy%20Statement%20on%20Upholding%20Free%20Speech) (Email Tom)

REVISED Cash Handling Policy PDF (939kb)
This policy has been updated with minor changes.

The purpose of this policy is to outline the responsibilities of individuals who handle cash and cash equivalents; ensure cash and cash equivalents are handled in a secure manner; and, ensure cash and cash equivalents are deposited on a timely basis.

Contact: Joanne Lack, Manager, Accounting Services, joanne.lack [at] mohawkcollege.ca (subject: Cash%20Handling%20Policy) (Email Joanne)

REVISED Administration of Research Grants and Contracts Policy PDF (2299kb)
This policy specifies the terms and conditions by which research grants, contracts and related activities are developed, approved and administered at Mohawk College. 

Contact: Gina Funicelli, Dean, Applied Research, gina.funicelli [at] mohawkcollege.ca (subject: Administration%20of%20Research%20Grants%20and%20Contracts%20Policy) (Email Gina)

REVISED Tuition Assistance for Dependents Policy PDF (1261kb)
This policy has been updated with minor changes.

This policy outlines the conditions under which eligible dependent(s) of a permanent full-time College employee may qualify for assistance with tuition with respect to post-secondary programs offered at the College.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: tuition%20assistance%20for%20dependents%20policy) (Email Karen)

 

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

ERP812 Sudden Death on Campus Procedure
AS-2100-2013 Mohawk College Research Ethics Board Policy
CS-1700-1976 Commercial Activities on College Property Policy
CS-1502-2002 Information Technology - Use and Security Policy
CS-1313-2013 Academic Vacation Policy
ERP809 Emergency Lockdown Procedure
CS-1701-1972 Control of Rental Facilities
GC-4301-1982 Human Rights
Mohawk College Procurement Directive
CS-1201-2014 Procurement Approval Levels
SS-3301-1981 Posting and Solicitation
GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Corporate Policy and Risk Management Analyst
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)