Corporate Policies and Procedures

Welcome to the Mohawk College Corporate Policies and Procedures web page. This site is intended as a convenient reference for all members of the College community and functions to ensure consistency in the application of College rules and regulations. On this site, you will be able to access all active College policies and procedures.

Should any concern arise as to the accuracy of any procedure posted on this webpage, the document that is maintained by the department or area concerned shall be deemed to be in force.

Any questions you may have regarding policies should be directed to the appropriate "owner" of the policy or the Corporate Policy and Risk Management Analyst, Jessica. jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)

Policies and procedures are available in accessible formats upon request.

Policy Updates

REVISED Sexual Assault and Sexualized Violence Policy PDF (3.8mb)
This policy was approved by the Board of Governors on April 11, 2018.

The primary purpose of this policy and related procedures is to ensure that those affected by sexual assault and sexualized violence are believed, appropriately supported and accommodated, and to set out the way in which the College responds to and addresses sexualized violence. It also makes it clear that the College’s process of investigation provides procedural fairness and holds individuals who have committed sexualized violence accountable.

Contact: Tim Fricker, Dean of Students, tim.fricker [at] mohawkcollege.ca (subject: Sexual%20Assault%20and%20Sexualized%20Violence%20Policy) (Email Tim), Cathy O'Donnell, Director, Security Services, catherine.odonnell [at] mohawkcollege.ca (subject: Sexual%20Assault%20and%20Sexualized%20Violence%20Policy) (Email Cathy), or Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Sexual%20Assault%20and%20Sexualized%20Violence%20Policy) (Email Karen)

REVISED Special Recognition Awards Policy PDF (381kb)
This policy has not been reviewed. This policy has only been revised to include 'Distinguished Fellow - Honorary Diploma' award.

This policy outlines approaches and criteria for recognizing outstanding service to the College and the community by an external organization or individual.

Contact: Fred Nickner, Registrar, frederic.nickner [at] mohawkcollege.ca (subject: Special%20Recognition%20Awards%20Policy%20) (Email Fred)

NEW Breadth Policy (Degrees) PDF (855kb)
This policy outlines a framework to ensure that Mohawk College degree level programs delivered by Mohawk College comply with the breadth requirements specified in the Standards and Benchmarks established by the Postsecondary Education Quality Assessment Board (PEQAB).

Contact: Cebert Adamson, Director, Academic Operations, cebert.adamson [at] mohawkcollege.ca (subject: Breadth%20Policy%20(Degrees)) (Email Cebert)

REVISED Prior Learning Assessment and Recognition Policy PDF (1083kb)
This policy has been updated to reflect changes as a result of the College offering degrees and standards recommended by PEQAB.

This policy articulates the College’s commitment to, and standardization of, processes and procedures for the assessment and recognition of learning acquired through self-directed study, work and life experiences that are not recognized by formal transfer of credit mechanisms.

Contact: Fred Nickner, Registrar, frederic.nickner [at] mohawkcollege.ca (subject: PLAR%20Policy) (Email Fred)

REVISED Health and Safety Policy PDF (1378kb)
This policy has only been reviewed as per annual requirements.

The purpose of the Health and Safety Policy is to clearly communicate Mohawk College’s commitment to provide a healthy and safe working and learning environment and to outline individual health and safety responsibilities for implementing this policy.

Contact: Geoff White, Occupational Health and Safety Consultant, geoff.white [at] mohawkcollege.ca (subject: Health%20and%20Safety%20Policy) (Email Geoff)

REVISED Donations Policy PDF (3446kb)
This policy has only been updated with the correct 'Gifts-In-Kind Donation Form.' No other changes.

The purpose of this policy is to establish who may solicit donations on behalf of the College; establish principles involved in the acceptance, processing, tax receipting, acknowledgement and recognition of gifts to the College and Foundation; ensure that donations that re transferred from the Foundation to the College are used for purposes stipulated by the donor; and, enhance clarity and ensure compliance with guidelines issued by the CRA. 

Contact: Kim Watkins, Chief Financial Officer, kim.watkins [at] mohawkcollege.ca (subject: Donations%20Policy) (Email Kim)

REVISED Violence Prevention and Protection Policy PDF (1762kb)
This policy has been updated with administrative changes only.

This policy sets out the reporting and complaint process as well as the framework to enhance the safety and security of the College environment, respond to situations involving serious threats and acts of violence on College premises and minimize the probability of recurrence of dangerous situations and behaviours on College premises and at College-related events.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Violence%20Prevention%20and%20Protection%20Policy) (Email Karen)

REVISED Respectful Workplace (Harassment and Discrimination) Policy PDF (3128kb)
This policy has only been reviewed as per annual requirements. A previously existing formal complaint form has been added as an appendix. No other changes.

Mohawk College is committed to ensuring a working and academic environment that recognizes the dignity and worth of all employees and students and in which all individuals are treated with respect. This policy upholds the rights and responsibilities of the Ontario Human Rights Code and the workplace harassment provisions of the Occupational Health and Safety Act. 

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Respectful%20Workplace%20Policy) (Email Karen)

REVISED Acceptance of Payment Cards Policy PDF (2336kb)
This policy has been updated with administrative changes only.

The purpose of Mohawk College’s Acceptance of Payment Cards Policy is to outline the responsibilities of individuals who accept and process payment cards on behalf of the College. This policy will also establish procedures for accepting, processing and storing information relating to payment card transactions at the College that will minimize risk and are within the rules, regulations and guidelines established by the Payment Card Industry (PCI).

Contact: Joanne Lack, Manager, Accounting Services, joanne.lack [at] mohawkcollege.ca (subject: Acceptance%20of%20Payment%20Cards%20Policy) (Email Joanne)

REVISED Cash Handling Policy PDF (990kb)
This policy has been updated with administrative changes only.

The purpose of this policy is to outline the responsibilities of individuals who handle cash and cash equivalents; ensure cash and cash equivalents are handled in a secure manner; and, ensure cash and cash equivalents are deposited on a timely basis.

Contact: Kim Watkins, Chief Financial Officer, kim.watkins [at] mohawkcollege.ca (subject: Cash%20Handling%20Policy) (Email Kim)

REVISED Tuition Assistance for Dependents Policy PDF (130kb)
This policy has been updated to include a new Dependent Tuition Data Collection Form. Minor and administrative changes have also been made.

This policy outlines the conditions under which eligible dependent(s) of a permanent full-time College employee may qualify for assistance with tuition with respect to post-secondary programs offered at the College.

Contact: Karen Pashleigh, Chief Human Resources Officer, karen.pashleigh [at] mohawkcollege.ca (subject: Tuition%20Assistance%20for%20Dependents%20Policy) (Email Karen)

NEW Acceptable Employee Use of IT Resources Policy PDF (1549kb)
This policy was previous incorporated into the now inactive 'Information Technology - Use and Security Policy.' The former policy has now been updated with a separate policy for staff and students.

The purpose of this policy is to provide College employees with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.

Contact: Laura Dobson, Chief Information Officer, laura.dobson [at] mohawkcollege.ca (subject: Acceptable%20Employee%20Use%20of%20IT%20Resources%20Policy) (Email Laura)

NEW Acceptable Student Use of IT Resources Policy PDF (1321kb)
This policy was previous incorporated into the now inactive 'Information Technology - Use and Security Policy.' The former policy has now been updated with a separate policy for staff and students.

The purpose of this policy is to provide students with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.

Contact: Laura Dobson, Chief Information Officer, laura.dobson [at] mohawkcollege.ca (subject: Acceptable%20Student%20Use%20of%20IT%20Resources%20Policy) (Email Laura)

NEW Working Alone Policy PDF (2400kb)
This policy ensures the safety and well-being of individuals permitted/required to work alone is protected through regular communication methods and the development of ‘Working Alone Safety Plans’ as described in this policy and associated procedure. 

Contact: Geoff White, Occupational Health and Safety Consultant, geoff.white [at] mohawkcollege.ca (subject: Working%20Alone%20Policy) (Email Geoff)

 

Policies No Longer in Effect

The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.

CS-1700-1976 Commercial Activities on College Property Policy
CS-1502-2002 Information Technology - Use and Security Policy (replaced with 2 policies, one for staff and one for students)
CS-1313-2013 Academic Vacation Policy
ERP809 Emergency Lockdown Procedure
CS-1701-1972 Control of Rental Facilities
GC-4301-1982 Human Rights
Mohawk College Procurement Directive
CS-1201-2014 Procurement Approval Levels
SS-3301-1981 Posting and Solicitation
GC-4201-1985 Internal Publications (Newsletters)
CS-1200-1978 Art Acquisition
SS-3002-1989 Scholarships, Awards and Bursaries
CS-1209-2005 Return of Goods
CR Purchasing Scope and Responsibilities
AS-2004-2007 Course Outline
CS-1007-1980 Financial Aid
CS-1504-1996 The World Wide Web Page
CS-1205-2012 Capital Purchases
CS-1206-2012 Establishing Signing Authority
CS-1209-2012 Return of Goods to Suppliers
CS-1210-2012 Disposal or Reassignment of Surplus Assets

Contact Us

Jessica Lapcevich
Corporate Policy and Risk Management Analyst
Phone: 905-575-1212 ext. 3895
jessica.lapcevich [at] mohawkcollege.ca (Email Jessica)