REVISED Space Allocation and Management Policy
The Space Allocation and Management Policy has been updated with new processes and forms to be used by staff.
The purpose of this policy is to establish a transparent framework for the allocation, utilization and management of space within the college consistent with best practices in postsecondary facilities management. This policy further outlines the space allocation practices and the long-term space planning decisions of the college ensuring alignment with the college’s goals, priorities and operational efficiency.
Contact: Lise Sordo, Director, Facility Planning & Engineering Services, lise.sordo [at] moohawkcollege.ca (Email Lise)
REVISED Acceptable Student Use of IT Resources Policy
The Student Use of IT Resources Policy has been updated to define User instead of Student, clarify confidentiality and minimum password requirements.
The purpose of this policy is to provide students with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security, Email andrew.frank [at] mohawkcollege.ca (Andrew)
REVISED Requirements for Encryption Policy
The Requirements for Encryption Policy has been updated to revise encryption levels and update the response and remediation of cryptographic failure.
The purpose of this policy is to define the requirements for system administrators in implementing cryptographic controls to protect the confidentiality and integrity of informational assets at Mohawk College.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security, Email andrew.frank [at] mohawkcollege.ca (Andrew)
REVISED Information Technology Infrastructure Security Policy
The Information Technology Infrastructure Security Policy has been updated to address the responsibility of asset tracking, labelling and classification and requirements to comply with Secure Password Requirements.
This policy provides Information Technology professionals across all business units of the College with a common baseline to protect the confidentiality, integrity, and availability of College assets.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security, Email andrew.frank [at] mohawkcollege.ca (Andrew)
REVISED Information Governance and Security Policy
The Information Governance and Security Policy has been updated by adding additional definitions as well as clarifying various roles and responsibilities.
This policy provides Mohawk College with direction on handling electronic and physical information with central and consistent guidance on creating, collecting, classifying, labelling, securing, storing, using, copying, transferring, and disposing of information. This policy also defines roles and responsibilities as it relates to the lifecycle and integrity of information.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security, Email andrew.frank [at] mohawkcollege.ca (Andrew)
REVISED Patch and Vulnerability Management Policy
The Patch and Vulnerability Management Policy has been updated to strengthen the rollback process and procedures, strengthens testing and validation requirements after patching and addresses vulnerabilities that cannot yet be addressed.
This policy provides expectations for the way that Information Technology Systems are maintained over their life cycle to reduce cyber security incidents by deploying security configuration changes and software patches.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security, Email andrew.frank [at] mohawkcollege.ca (Andrew)
REVISED Accessibility (AODA) Policy
The Accessibility (AODA) Policy has undergone a comprehensive review. The owner of the policy has been updated, and the bulk of the information comes from the Accessibility for Ontarians with Disabilities Act.
The purpose of the Accessibility (AODA) Policy is to set out the colleges commitment to creating an inclusive environment where all people can access education, employment, services, and facilities on an equal basis.
Contact: Leanne Draksler, Director, Legal, Risk Management and Compliance, leanne.draksler [at] mohawkcollege.ca (Email Leanne)
NEW Employee Participation in Political Activity Policy
A new policy on employee participation in political activity has been approved.
The Employee Participation in Political Activity Policy ensures that employees can participate fully in civic and political life, while also performing their duties impartially and without undue political influence.
Contact: Megan Mascarin, Chief Human Resources Officer, %20megan.mascarin [at] mohawkcollege.ca (Email Megan)
REVISED Violence Prevention and Protection Policy
This policy has been revised to include impacts of Bill 166 and updates to department names.
Contact: Megan Mascarin, Chief Human Resources Officer, %20megan.mascarin [at] mohawkcollege.ca (Email Megan)
REVISED Fee, Withdrawal and Tuition Refund Policy
This policy has been revised to provide additional clarity on the impact of a timelines for students and how refunds are processed as well as clarity on what occurs if a refund exception is approved. This policy has further been revised to identify what fees are eligible for a refund when an exception is approved.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
The Procurement Policy has been updated with a new approval authority schedule for procurement of goods and consulting services to reflect changes in the dollar thresholds, increasing approval authority as a result of changes under the new Buy Ontario Procurement Directive.
The purpose of this policy is to detail the principles, procedures, roles and responsibilities for the procurement of goods and services, including construction, consulting services, information technology, research expenditures, no cost purchases and revenue generating Contracts.
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)
REVISED Health and Safety Policy
The Health and Safety Policy has been updated to remove anonymous reporting as it is not required under legislation.
The purpose of the Health and Safety Policy is to ensure a safe and healthy workplace and learning environment by promoting awareness, compliance with legislation, and shared responsibility for health and safety.
Contact: Megan Mascarin, Chief Human Resources Officer, %20megan.mascarin [at] mohawkcollege.ca (Email Megan)
The Vacation Policy was updated to correct leave types that do not accrue paid vacation.
The purpose of this policy is to outline the provisions of vacation entitlement and planning at Mohawk College.
Contact: Megan Mascarin, Chief Human Resources Officer, %20megan.mascarin [at] mohawkcollege.ca (Email Megan)
REVISED Academic Accommodation for Students with Accessibility Needs Policy
The Academic Accommodation for Students with Accessibility Needs Policy has been updated to allow students to work directly with Accessible Learning Services and Student Rights and Responsibilities offices for accommodations removing reference to the Accommodations Review Committee to ensure decisions are guided by legislation and the duty to accommodate.
The purpose of this policy is to inform and guide the Mohawk College community in providing academic accommodations for students with accessibility needs.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Student Assessment Policy
The Student Assessment Policy has been updated to reference retroactive accommodations, clarifying faculty discretion on student provided medical/personal documentation and limiting the use of the Student Wellness portal for accommodation requests.
The purpose of this policy and procedure is to present a framework for assessing student performance and outlining missed assessment/evaluations.
Contact: Janet Shuh, Dean Academic Development & Excellence, janet.shuh [at] mohawkcollege.ca (Email Janet)
REVISED Campus/College Emergency Procedure - ERP803
The Campus/College Emergency Procedure has been updated to align decision making with the current corporate structure. It further clarifies that the IAHS Campus will close if either Mohawk College or McMaster Univeristy closes.
The purpose of this procedure is to provide general direction to the Mohawk College community on when and how the College will “close” in the event of an Emergency Situation or Inclement Weather event.
Contact: Catherine O'Donnell, Director Security Services, %20catherine.odonnell [at] mohawkcollege.ca (Email Catherine)
REVISED Change of Name for Students Policy
The Change of Name for Students Policy has been updated to align with current practices and permit online submission of name change requests.
The purpose of this policy is to outline the process for students and former students requesting to change their legal, preferred, chosen or lived name on their college records and to ensure appropriate processes are in place to maintain the integrity of college records.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Academic Appeals Policy
The Academic Appeals Policy has been updated to address a gap in procedure for courses where a final grade is issued before the end of the term. It further addresses conflict of interest declarations for academic managers where they are directly involved in the academic decision being appealed.
The purpose of this policy is to provide guidelines for promoting fairness and consistency in academic decisions affecting Mohawk College students. This policy outlines the standardized procedures for the student appellant to challenge an academic decision, and to ensure reasonable and impartial treatment of student concerns related to academic decisions.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
NEW Student Mental Health Policy
The mental health and well-being of Mohawk College students are prioritized to support their academic success and lifelong achievement. This is fostered by creating a safe, inclusive, equity based and compassionate culture that is supported by a comprehensive range of college mental health and well-being services and community partnerships.
The purpose of this policy is to increase awareness of, and ease of access to, the range of mental health and well-being supports, services, programs and resources and accessible spaces provided at Mohawk College and within the community.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Recruitment and Selection Policy
This policy has been updated to incorporate updates due to Bill 166 including adding definitions, added collaboration and impact references in alignment with reporting requirements.
The purpose of this Recruitment and Selection Policy is to ensure a timely, equitable and effective employee recruitment and selection process that complies with relevant employment legislation and applicable collective agreements. This also includes supporting the principles outlined in the Strengthening Accountability and Student Supports Act, 2024.
Contact: Jason Connolly, Director, Employee Relations and Talent Acquisition, jason.connolly [at] mohawkcollege.ca (Email Jason)
REVISED Health & Safety Policy
This policy has been updated to reflect Bill 166 requirements, including anti-hate and anti-discrimination measures, anonymous reporting, and training and education.
Contact: Vijay Patel, Director, Health, Safety & Wellness, vijay.patel4 [at] mohawkcollege.ca (Email Vijay)
REVISED Program Promotion and Graduation Requirements Policy
This policy was updated to include a minor adjustment reducing the posthumous degree to 60% completion from 75% completion.
This policy outlines requirements related to program progression and graduation.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Student Behaviour Policy
This policy has been updated to include key updates such as integrating equity-based and restorative approaches, expanding informal resolutions, and increasing intelligibility and accessibility.
The purpose of this policy is to outline the principles of expected student behaviour in keeping with the College’s mission and shared values. It is intended to guide student behaviour, to respect and protect the rights and responsibilities of all students and employees at Mohawk College and to support employees in managing inappropriate student behaviour.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Academic Scheduling Policy
This policy has been updated including definitions and alignment with collective agreements. Additionally a new Appendix B was created outlining the procedure for creation of important academic dates.
The purpose of this policy is to establish a framework to support the creation of timetables and applies to Postsecondary, Apprenticeship and Continuing Education timetables and examination schedules for all campuses.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Grading and Transcripts Policy
This policy has been updated to provide additional language around transcripts.
This policy establishes a clear, consistent and equitable approach for recognizing and reporting student academic achievement.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Program Promotion and Graduation Requirements Policy
This policy has been updated to add additional information to requirements for graduation. This policy outlines requirements related to program progression and graduation.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Acceptance of Payment Cards Policy
This policy has been updated with minor adjustments reflecting IT services. This policy is to outline the responsibilities of individuals who accept and process payment cards on behalf of the College.
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)
This policy outlines the college's commitment to supporting students in accessing student housing options that support a diverse student population. The college aims to enhance student well-being and academic success by delivering comprehensive housing support services in alignment with provincial regulations.
Contact: George Rombes, Chief, Business Services Officer, george.rombes [at] mohawkcollege.ca (Email George)
REVISED Admission Standards Policy
This policy has been updated with definition of 'conditional eligibility.'
The purpose of this policy is to provide an equitable and consistent framework by which all applicants shall be considered for admission to all Mohawk College post-secondary programs of instruction as outlined in the Ministry of College and Universities (MCU) Binding Policy Directive on Admission.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Purchasing Card Policy
This policy has been updated with minor changes only to reflect current terminology and electronic format.
The purpose of Mohawk College’s Purchasing Card Policy (“policy”) is to:
- establish a framework for request, approval and use of the Purchasing Card for college business expenditures.
- establish a more efficient, cost-effective method of purchase and payment for low dollar, high volume eligible goods and services with an approach that maintains acceptable levels of control and accountability.
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)
REVISED Special Recognition Awards Policy
This policy has been updated with minor changes only to reflect changes to award categories and titles and current terminology.
The purpose of this policy is to outline the approaches and criteria for recognizing outstanding service to the College and the community by an external organization or individual.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Integrity in Research and Scholarship Policy
This policy has been updated to reflect changes resulting from changes to the Tri Agency Framework.
The purpose of this policy is to outline the principles consistent with integrity in research and scholarship and outlines procedures for investigating violations of these principles (or allegations of misconduct) in research and scholarship carried out by members of the Mohawk College community.
Contact: Sarah Dimick, Director, Applied Research Operations, %20sarah.dimick [at] mohawkcollege.ca (Email Sarah)
REVISED Acceptable Employee Use of IT Resources Policy
This policy has been updated to embed the Web Posting and Email Notification Policy within this policy.
The purpose of this policy is to provide College employees with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security andrew.frank [at] mohawkcollege.ca (Email Andrew)
Policies No Longer in Effect
The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.
- CS-1500-2013 Web Posting and Electronic Notifications Policy (incorporated into Acceptable Employee Use of IT Resources Policy)
- CS-1316-2013 Short-Term Disability Supplement Policy (incorporated into Return to Work Policy)
- CS-1300-2013 Records Retention - Human Resources Policy
- Withdrawal and Redirection Procedure
- SS-3206-2016 Student Success Policy Framework
- SS-3205-2017 Student Rights and Responsibilities Policy Framework
- CS-1301-2013 Contents of and Access to Personnel Files Policy
- CS-1311-1984 Staff Working on Last Day Before the Holiday Break Policy
- CS-1310-1985 Creation and/or Filling of Budgeted Positions Policy
- CS-1205-3005 Leasing of Equipment Policy
- CS-1501-2007 Electronic Communications Policy
- SS-3203-2008 Academic Honesty Policy (Now Academic Integrity Policy)
- RP802 Internal Crisis Communications Procedure
- CS-1404-2008 Reporting and Responding to Violence Procedure
- ERP812 Sudden Death on Campus Procedure
- AS-2100-2013 Mohawk College Research Ethics Board Policy
- CS-1700-1976 Commercial Activities on College Property Policy
- CS-1502-2002 Information Technology - Use and Security Policy
- CS-1313-2013 Academic Vacation Policy
- ERP809 Emergency Lockdown Procedure
- CS-1701-1972 Control of Rental Facilities
- GC-4301-1982 Human Rights
- CS-1003-1988 Personal Acquisition of Computer Equipment Policy
Contact Us
Julia Sippel
Corporate Secretary
julia.sippel [at] mohawkcollege.ca (Email Julia)
