REVISED Change of Name for Students Policy
The Change of Name for Students Policy has been updated to align with current practices and permit online submission of name change requests.
The purpose of this policy is to outline the process for students and former students requesting to change their legal, preferred, chosen or lived name on their college records and to ensure appropriate processes are in place to maintain the integrity of college records.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Academic Appeals Policy
The Academic Appeals Policy has been updated to address a gap in procedure for courses where a final grade is issued before the end of the term. It further addresses conflict of interest declarations for academic managers where they are directly involved in the academic decision being appealed.
The purpose of this policy is to provide guidelines for promoting fairness and consistency in academic decisions affecting Mohawk College students. This policy outlines the standardized procedures for the student appellant to challenge an academic decision, and to ensure reasonable and impartial treatment of student concerns related to academic decisions.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
NEW Student Mental Health Policy
The mental health and well-being of Mohawk College students are prioritized to support their academic success and lifelong achievement. This is fostered by creating a safe, inclusive, equity based and compassionate culture that is supported by a comprehensive range of college mental health and well-being services and community partnerships.
The purpose of this policy is to increase awareness of, and ease of access to, the range of mental health and well-being supports, services, programs and resources and accessible spaces provided at Mohawk College and within the community.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Recruitment and Selection Policy
This policy has been updated to incorporate updates due to Bill 166 including adding definitions, added collaboration and impact references in alignment with reporting requirements.
The purpose of this Recruitment and Selection Policy is to ensure a timely, equitable and effective employee recruitment and selection process that complies with relevant employment legislation and applicable collective agreements. This also includes supporting the principles outlined in the Strengthening Accountability and Student Supports Act, 2024.
Contact: Jason Connolly, Director, Employee Relations and Talent Acquisition, jason.connolly [at] mohawkcollege.ca (Email Jason)
REVISED Health & Safety Policy
This policy has been updated to reflect Bill 166 requirements, including anti-hate and anti-discrimination measures, anonymous reporting, and training and education.
Contact: Vijay Patel, Director, Health, Safety & Wellness, vijay.patel4 [at] mohawkcollege.ca (Email Vijay)
REVISED Program Promotion and Graduation Requirements Policy
This policy was updated to include a minor adjustment reducing the posthumous degree to 60% completion from 75% completion.
This policy outlines requirements related to program progression and graduation.
Contact: Krista Wiesner, Registrar & Associate Vice President Student Services & Supports, krista.wiesner [at] mohawkcollege.ca (Email Krista)
REVISED Student Behaviour Policy
This policy has been updated to include key updates such as integrating equity-based and restorative approaches, expanding informal resolutions, and increasing intelligibility and accessibility.
The purpose of this policy is to outline the principles of expected student behaviour in keeping with the College’s mission and shared values. It is intended to guide student behaviour, to respect and protect the rights and responsibilities of all students and employees at Mohawk College and to support employees in managing inappropriate student behaviour.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Academic Scheduling Policy
This policy has been updated including definitions and alignment with collective agreements. Additionally a new Appendix B was created outlining the procedure for creation of important academic dates.
The purpose of this policy is to establish a framework to support the creation of timetables and applies to Postsecondary, Apprenticeship and Continuing Education timetables and examination schedules for all campuses.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Grading and Transcripts Policy
This policy has been updated to provide additional language around transcripts.
This policy establishes a clear, consistent and equitable approach for recognizing and reporting student academic achievement.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Program Promotion and Graduation Requirements Policy
This policy has been updated to add additional information to requirements for graduation. This policy outlines requirements related to program progression and graduation.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Acceptance of Payment Cards Policy
This policy has been updated with minor adjustments reflecting IT services. This policy is to outline the responsibilities of individuals who accept and process payment cards on behalf of the College.
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)
This policy outlines the college's commitment to supporting students in accessing student housing options that support a diverse student population. The college aims to enhance student well-being and academic success by delivering comprehensive housing support services in alignment with provincial regulations.
Contact: George Rombes, Chief, Business Services Officer, george.rombes [at] mohawkcollege.ca (Email George)
REVISED Admission Standards Policy
This policy has been updated with definition of 'conditional eligibility.'
The purpose of this policy is to provide an equitable and consistent framework by which all applicants shall be considered for admission to all Mohawk College post-secondary programs of instruction as outlined in the Ministry of College and Universities (MCU) Binding Policy Directive on Admission.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Purchasing Card Policy
This policy has been updated with minor changes only to reflect current terminology and electronic format.
The purpose of Mohawk College’s Purchasing Card Policy (“policy”) is to:
- establish a framework for request, approval and use of the Purchasing Card for college business expenditures.
- establish a more efficient, cost-effective method of purchase and payment for low dollar, high volume eligible goods and services with an approach that maintains acceptable levels of control and accountability.
Contact: Kimberly Dalgleish, Controller, kimberly.dalgleish [at] mohawkcollege.ca (Email Kimberly)
REVISED Special Recognition Awards Policy
This policy has been updated with minor changes only to reflect changes to award categories and titles and current terminology.
The purpose of this policy is to outline the approaches and criteria for recognizing outstanding service to the College and the community by an external organization or individual.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Integrity in Research and Scholarship Policy
This policy has been updated to reflect changes resulting from changes to the Tri Agency Framework.
The purpose of this policy is to outline the principles consistent with integrity in research and scholarship and outlines procedures for investigating violations of these principles (or allegations of misconduct) in research and scholarship carried out by members of the Mohawk College community.
Contact: Sarah Dimick, Director, Applied Research Operations, %20sarah.dimick [at] mohawkcollege.ca (Email Sarah)
REVISED Acceptable Employee Use of IT Resources Policy
This policy has been updated to embed the Web Posting and Email Notification Policy within this policy.
The purpose of this policy is to provide College employees with guidance on acceptable and unacceptable use of the College’s Information Technology (IT) resources.
Contact: Andrew Frank, Director, Enterprise Architecture and Information Security andrew.frank [at] mohawkcollege.ca (Email Andrew)
REVISED Ethical Conduct of Researching Involving Animals Policy
This policy has been updated to align with NSERC and the Government of Canada's governance regarding research on animals.
This policy outlines the College’s official position on the ethical use of animals in research.
Contact: Nair LaCruz, Associate Dean, Climate Action, nair.lacruz [at] mohawkcollege.ca (Email Nair)
REVISED Use of Biohazardous Material in Research Policy
This policy has been updated to use active language and to reflect the Canadian Biosafety Standards and Guidelines 3rd Edition.
The purpose of this policy is to reflect the College's commitment to protecting employees, students, the community and the environment from potential hazards that may arise in the handling and management of biohazardous and/or radioactive materials.
Contact: Nair LaCruz, Associate Dean, Climate Action, nair.lacruz [at] mohawkcollege.ca (Email Nair)
REVISED Administration of Research Grants and Contracts Policy
This policy has been updated to remove procedures and align definitions with other policies.
The purpose of this policy is to provide an outline of general principles and accountability and compliance guidelines for administering research funds and activities.
Contact: Sarah Dimick, Director, Applied Research Operations, %20sarah.dimick [at] mohawkcollege.ca (Email Sarah)
REVISED General Education Policy
This policy has been updated to align nomenclature with the Ministry Binding Policy Directive for Programs of Instruction.
The purpose of this policy is to articulate the operational framework for General Education Elective curriculum development and delivery at Mohawk College.
Contact: Nair LaCruz, Associate Dean, Climate Action, nair.lacruz [at] mohawkcollege.ca (Email Nair)
REVISED Fleet Management Policy
This policy has been updated to include traffic violation processes and offences.
The purpose of this policy is to guide the operation of College vehicles for approved business activities. It outlines procedures for vehicle procurement, maintenance, shared usage, emission reduction, disposal, servicing, and driver training.
Contact: George Rombes, Chief, Business Services Officer, george.rombes [at] mohawkcollege.ca (Email George)
REVISED Key and Card Access Management Policy (Previously Key Management Policy)
This policy has been updated to include physical keys as well as access cards.
This policy provides a system for the issuance and control of all keys related to the accessing of Mohawk College.
Contact: Allison Sinclair, Manager, Facilities Services %20allison.sinclair [at] mohawkcollege.ca (Email Allison)
REVISED Academic Appeals Policy
This policy has been updated to clarify on what constitutes an academic appeal as well as a new Step 1 and Step 2 appeal process.
This policy provides guidelines with respect to promoting fairness and consistency in academic decisions affecting Mohawk College students. This policy outlines the standardized procedures for the appellant to challenge an academic decision, and to ensure reasonable and impartial treatment of student concerns related to academic decisions.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Academic Integrity Policy
This policy has been updated to align with the revised Academic Appeal Policy as well as increase transparency and enhance processes.
The purpose of this policy is to provide Mohawk College with guidelines for promoting academic integrity. The policy describes a set of standard definitions; behaviours associated with maintaining academic integrity; and determinations of what constitutes a breach of academic integrity.
Contact: Janet Shuh, Dean, CE, Acad Quality & CTL, janet.shuh [at] mohawkcollege.ca (Email Janet)
REVISED Approval of Capital, Renovation and Maintenance Projects
This policy has been updated with minor changes only to reflect current terminology.
The purpose of this policy is to set out the responsibilities and accountabilities associated with the efficient and economic use of physical/capital resources regarding capital, renovation and maintenance projects.
Contact: Angela Zehr, Chief Financial Officer, angela.zehr [at] mohawkcollege.ca (Email Angela)
NEW Engagement with Indigenous Knowledge and Content Policy
The purpose of this new policy is to:
- ensure that all departments and employees at Mohawk College who are engaging Indigenous knowledge and content within their activities and partnerships are doing so in a way which is appropriate, safe, informed, and respectful; and
- provide a framework to support employees and departments to connect and collaborate, build meaningful relations, observe wise practices, and create an environment of collaboration, communication, and Indigenous-led approaches to decolonization.
Contact: Amanda White, Director, Centre for Indigenous Relations, Knowledge, and Learning amanda.white5 [at] mohawkcollege.ca (Email Amanda)
REVISED Smoke-Free Campus Policy
This policy has been revised to provide details on what constitutes a violation with clarification on sanctions to employees and students. The policy has also been updated to provide further details on smoking cessation supports.
Contact: Henry Colyn, Chief Building and Facilities Officer, henry.colyn [at] mohawkcollege.ca (Email Henry)
REVISED Grading and Transcripts Policy
This policy has been updated to add clarity to the Incomplete process, including the addition of an Incomplete Grade Extension Form.
The purpose of this policy is to establish a clear, consistent and equitable approach for recognizing and reporting student academic achievement. This policy applies to Postsecondary, Continuing Education, Apprenticeship programs and courses, along with Community Training where applicable.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Program Promotion and Graduation Requirements Policy
This policy has been revised to provide clarity regarding student exit and multiple credentialing and to align to the Ministry's qualifications framework.
The purpose of this policy is to outline requirements related to program progression and graduation. Mohawk College is committed to a consistent, equitable and transparent process that facilitates students’ progression through their chosen Program of Studies to graduation.
Contact: Krista Wiesner, Registrar & Senior Director, Strategic Enrolment Management, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Procurement Policy (formerly Purchasing Policy)
This policy has been revised to update the signing authority levels as per Board of Governors' approval.
The purpose of this policy is to detail the principles, procedures, roles and responsibilities for the procurement of goods and services, including construction, consulting services, information technology, research expenditures, no cost purchases and revenue generating Contracts. Furthermore, the policy is to:
- ensure compliance with applicable legislative and regulatory procurement requirements, including:
- the Broader Public Sector Procurement Directive Act, 2010, including the Interim Measures and the Building Ontario Businesses Initiative Act;
- Applicable trade agreements, such as the Canadian-European Union Comprehensive Economic and Trade Agreement (CETA) and the Canadian Free Trade Agreement (CFTA);
- establish an accountability framework to effectively guide college staff and faculty with assignment of clear responsibilities throughout each stage of the procurement process;
- ensure that all employees, including any external consultants or other service providers participating, involved in the purchase of Deliverables are aware of the applicable governing legislation, regulation and code of conduct(s) and adhere to the highest standards of professional ethics; and
- ensure that publicly funded Deliverables are acquired through a process that is open, fair, and transparent.
Contact: Whitney Sharpe, Manager, Procurement, whitney.sharpe [at] mohawkcollege.ca (Email Whitney)
REVISED Traffic and Parking Regulations Policy
This policy has been updated with minor changes only and to reflect current practice and rates.
This policy governs the use of parking spaces and lots to facilitate the safe and orderly conduct of College business and to provide parking facilities in support of these functions within the limits of available space.
Contact: George Rombes, Chief, Business Services Officer, george.rombes [at] mohawkcollege.ca (Email George)
NEW Employee Code of Conduct Policy
The purpose of this Employee Code of Conduct Policy is to:
- Emphasize the College’s values as the basis for all we do and how we appropriately interact with others.
- Outline the foundational professional conduct standards and expectations for all Mohawk College employees.
- Provide everyone who learns and works at the College with an inclusive, welcoming, and supportive environment.
- Articulate the College’s commitment to maintaining a safe and healthy work environment which fosters learning, development, and dignity; and
- Ensure Mohawk College remains a trusted public institution, community partner, and educational destination for students, employees, and community members.
Contact: Megan Mascarin, Chief Human Resources Officer, megan.mascarin [at] mohawkcollege.ca (Email Megan)
REVISED Fee, Withdrawal and Tuition Refund Policy
This policy has been updated with minor changes only, including, language clarity and updating section 6.6 to reflect Continuing Education processes.
This policy outlines the requirements related to fees, withdrawals and tuition refunds associated with postsecondary, continuing education and apprenticeship students. Mohawk College is committed to a consistent, equitable and transparent process related to the sharing of fee information and to support a student's decision to withdraw from the college.
Contact: Krista Wiesner, Registrar, krista.welsh [at] mohawkcollege.ca (Email Krista)
REVISED Technology Based Delivery (Degrees) Policy
This policy has been updated with minor changes only, including, updated language related to IT Services and cyber security.
This policy presents a framework for the technology based delivery of degree level programs at Mohawk College.
Contact: Nair LaCruz, Director of Special Initiatives, nair.lacruz [at] mohawkcollege.ca (Email Nair)
Policies No Longer in Effect
The following policies have been removed from the Corporate Policies Webpage as they are no longer applicable to College operations.
- CS-1500-2013 Web Posting and Electronic Notifications Policy (incorporated into Acceptable Employee Use of IT Resources Policy)
- CS-1316-2013 Short-Term Disability Supplement Policy (incorporated into Return to Work Policy)
- CS-1300-2013 Records Retention - Human Resources Policy
- Withdrawal and Redirection Procedure
- SS-3206-2016 Student Success Policy Framework
- SS-3205-2017 Student Rights and Responsibilities Policy Framework
- CS-1301-2013 Contents of and Access to Personnel Files Policy
- CS-1311-1984 Staff Working on Last Day Before the Holiday Break Policy
- CS-1310-1985 Creation and/or Filling of Budgeted Positions Policy
- CS-1205-3005 Leasing of Equipment Policy
- CS-1501-2007 Electronic Communications Policy
- SS-3203-2008 Academic Honesty Policy (Now Academic Integrity Policy)
- RP802 Internal Crisis Communications Procedure
- CS-1404-2008 Reporting and Responding to Violence Procedure
- ERP812 Sudden Death on Campus Procedure
- AS-2100-2013 Mohawk College Research Ethics Board Policy
- CS-1700-1976 Commercial Activities on College Property Policy
- CS-1502-2002 Information Technology - Use and Security Policy
- CS-1313-2013 Academic Vacation Policy
- ERP809 Emergency Lockdown Procedure
- CS-1701-1972 Control of Rental Facilities
- GC-4301-1982 Human Rights
Contact Us
Julia Sippel
Corporate Secretary
julia.sippel [at] mohawkcollege.ca (Email Julia)
