Guide to Disability Documentation

Disability documentation that confirms disability and the potential functional impact within a college environment is required to access accommodations. To access Federal and/or Provincial funding for educationally necessary assistive devices, diagnostic services, and other academic supports, confirmation of a permanent disability is required; however, the disability diagnosis does not need to be specified. The following guide will provide students with the information they need to gather disability documentation and register with Accessible Learning Services (ALS).

When gathering disability documentation, keep in mind that current documentation is the most helpful when discussing your need for accommodations and support. To obtain the most recent documentation available contact:

  • Your Registered Health Care Professional (RHCP)
  • The high school or school board last attended
  • Your disability service provider such as W.S.I.B.

Understanding Your Disability Documentation

Here are some questions that will guide you as you review your documentation:

  • What is the potential impact of my disability within a college environment?
  • What accommodations and support does my documentation say would be helpful?
  • Are there medical or mental health supports that my documentation indicates would be helpful while I am going to school?

Disability Diagnosis and Types of Documentation

Please see our Confidential Disability Information and Accommodation Form. If a student is applying for OSAP, and has completed the Disability Verification Form (DVF), the DVF can be used to support accommodation needs.

Learning Disability (Diagnosed)

A copy of your latest comprehensive psychoeducational assessment, completed by a registered psychologist or psychological associate, which includes a diagnosis of learning disability. An assessment completed within the last 5 years or since 18 years or older, is more relevant for an adult student.

  • The Learning Disability Association of Ontario (LDAO) definition of learning disability to be used when making LD diagnosis
  • The psychoeducational assessment should include recommendation for accommodations and support
  • Accessible Learning Services will work with students to update their psychoeducational assessment as required

Learning Disability (Identification through IEP or IPRC process, but no formal diagnosis)

Most recent documents from school: Individual Educational Plan (IEP) and/or Identification, Placement and Review Committee (IPRC).

NOTE: If documentation is an IEP, Accessible Learning Services will provide basic accommodations (e.g., 25-50% more time on tests, tests in the testing centre) while an updated psychoeducational assessment is obtained.

Options for funding a psychoeducational assessment include:

  1. Apply for OSAP. If you are eligible for OSAP funding, the Bursary for students with Disabilities (BSWD) can cover all or most of the cost of psychoeducational assessment
  2. Contact any insurance plan under which you are covered to determine if psychological services are an eligible expense
  3. Contact a psychologist from the roster provided by Accessible Learning Services
  4. Pay for the assessment using your own funds. If eligible for OSAP, students who have privately funded an assessment completed within 6 months prior to start of their program may qualify for reimbursement through BSWD.

Mental Health Disability

Documentation from a Physician, Psychiatrist, Psychologist or Psychological Associate which includes a:

Acquired Brain Injury (ABI)

A comprehensive report from a physician, neurologist, neuropsychologist or RHCP that includes:

Medical Disability

A letter from a physician or RHCP which includes:

Physical/Mobility

A letter from a physician or RHCP that includes:

Blind and Low Vision

A letter from a physician, or RHCP that includes:

Deaf, Deafness, Hard of Hearing

A letter from a physician, or copy of the most recent Audiology Report that includes:

Temporary Disability

A letter from the student’s physician or RHCP which includes:

Attention Deficit/ Hyperactivity Disorder (ADHD)

A copy of your latest comprehensive psychoeducational assessment, completed by a registered psychologist or psychological associate. An assessment completed within the last 3-5 years, or at the age of 18 years or older, is more relevant for an adult student.

Accessible Learning Services will work with students to update their psychoeducational assessment.

A letter and/or formal assessment/treatment report from a physician, psychiatrist, neuropsychologist, psychologist or psychological associate that includes:

Autism

Documentation from a Physician, Psychiatrist, Psychologist or Psychological Associate which includes a:

Intellectual Disability

Documentation from a Physician, Psychiatrist, Psychologist or Psychological Associate which includes a:

  • Description of the potential impacts of the disability within a college setting
  • Recommended accommodations and support

Contact ALS Icon

Have Questions? Need Assistance? Want to Book an Appointment?
We are here to help. Contact Accessible Learning Services by email at als [at] mohawkcollege.ca or by phone at (905) 575-2122.