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Responsibilities
Each accommodation below outlines the roles and responsibilities of those involved in supporting the accommodation. Responsibilities are organized into five categories:
- Student - Responsible for ensuring their Accommodation Letters are sent to all of their instructors, reviewing their approved accommodations, communicating their accommodation needs in a timely manner, confirming if Universal Design for Learning (UDL) practices are being implemented in any of their courses, and following all required procedures and deadlines to access and use their accommodations.
- Faculty - Responsible for reviewing Accommodation Letters they receive, seeking clarification regarding accommodations as needed, communicating to students any Universal Design for Learning (UDL) practices being used in their courses, and the implementation and support of accommodations within the course and classroom environments.
- Accessible Learning Services (ALS) - Responsible for developing, coordinating, advocating, implementing, and supporting relevant aspects of the implementation and support of the accommodation.
- Mohawk Testing Centre - Responsible for the implementation and support of accommodations when the student completes an assessment through the Mohawk Testing Centre.
- Shared - Responsibilities shared between any combination of the groups above.
Guides
Accommodations may also include a guide with practical information on implementing and supporting the accommodation.
Accommodations
Accessibility Facilitator (AF)
Student - Responsible for communicating with AF in a manner that does not interfere of disrupt the class/lesson, informing the AF of any updates and/or changes to schedules, class cancellations or room changes.
ALS - Responsible for arranging and coordinating the AF, informing the AF of support required and facilitating on-going communication.
Faculty - Responsible for permitting AF in the classroom
Shared by Student and Faculty - Responsible for sharing any inquiries or concerns with the ALS office.
Additional Time for In-Class Assignments
Student - Responsible for connecting with faculty to request the additional time.
Faculty - Responsible for working out a plan and timeline for submission of each assignment.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Advanced Materials
Student - Responsible for connecting with faculty to request materials before class.
Faculty - Responsible for working out a plan for the student to obtain the advanced materials.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Allow for Travel Time
Student - Responsible for connecting with faculty advise of potential lateness to class.
Shared By Student and Faculty - Responsible for working out a plan to ensure the student does not miss any important information.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Alternate Ways to Respond in Course Lectures
Student - Responsible for connecting with faculty advise of potential lateness to class.
Shared By Student and Faculty - Responsible for working out a plan to ensure the student does not miss any important information.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Alternative Format
Student - Responsible for connecting with ALS technician to have material converted.
ALS - Responsible for converting the material.
Faculty - Responsible for ensuring course material can be converted into alternative format, CTLI can support with this.
ASL Interpreter
Student - Responsible for informing the interpreter of any updates and/or changes class schedules, cancellations or room changes.
ALS - Responsible for arranging and coordinating the interpreting.
Faculty - Responsible for supporting the interpreter with providing the best service to the student.
Shared By Student and Faculty - Responsible for sharing any inquiries or concerns with the ALS office.
Assistive Technology
Student - Responsible for learning how to use the technology, booking tests in the testing centre at least 7 days before the test date, bringing a headset for tests with a noise cancelling microphone.
ALS - Responsible for providing the training and ongoing support for the use of the technology.
Testing Centre - Responsible for ensuring the technology is available for any tests and exams.
Faculty - Responsible for ensuring all text material is provided in proper format and the test sent in a timely manner to the testing centre for test conversions.
Calculator
Student - Responsible for booking the test in the testing centre at least 7 days before the test date and bringing a calculator to the test.
Testing Centre - Responsible for making the arrangements in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Classroom Presentations
Student - Responsible for discussing their concerns with ALS staff and making arrangements with faculty regarding their participation in the presentation.
ALS - Responsible in discussing the concern with the student, ensuring there is proper documentation to support the accommodation, and providing guidance about options.
Faculty - Responsible with giving guidance to the student regarding their role within the presentation.
Computerized Note Taker
Student - Responsible for informing the CNT of any updates and/or changes class schedules, cancellations or room changes.
ALS - Responsible for arranging and coordinating the CNT.
Faculty - Responsible for permitting the CNT in the classroom and seating themselves in the best place for note taking.
Shared By Student and Faculty - Responsible for sharing any inquiries or concerns with the ALS office.
Designated Seating
Student - Responsible for connecting with faculty to advise of seat preference.
Shared By Student and Faculty - Responsible for working out a plan for the student to easily access their preferred seat for class.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Ergonomic Furniture
Student - Responsible for contacting ALS if there is not an ergonomic chair available in the classroom/space, or if an ergonomic chair is in need of repair.
ALS - Responsible for contacting facilitates to have an ergonomic chair placed in the classroom.
Testing Centre - Responsible for ensuring there is an ergonomic chair for any booked tests.
Faculty - Responsible ensuring the ergonomic chair is not occupied by anyone other than the student with the accommodation.
Experiences Seizures
Shared By Faculty and Testing Centre - If the student experiences a seizure or other medical emergency while on campus, security should be contacted immediately to provide an appropriate medical response in accordance with the college's emergency procedures.
Extended Test Time (health sciences, general, and electrical code)
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangement in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Extensions for Assignments
Student - Responsible for contacting their instructor before the due to request the extension.
FM System
Student - Responsible for obtaining the FM system, learning how to use it, ensuring the equipment is charged before providing it to faculty before class. At the end of class, student retrieves FM system from faculty.
ALS - Responsible for providing the FM system and guidance on its use.
Faculty - Responsible for wearing the lapel mic and managing the receiver, while sharing any information presented to the class. At the end of each class return FM system to the student. ***Ensure receiver is turned off during breaks or personal conversations, so information is not accidently shared with the student.
Formula Sheet
Student - Responsible with receiving training and reviewing the guidelines for creating a formula sheet. Students are responsible for creating the formula sheet and submitting it to their professor 7 days before the test for approval.
ALS - Responsible with providing training on what is a formula sheet and how to create one; reviewing the guidelines.
Testing Centre - Responsible for checking if formula sheet has been checked off when the test has been booked.
Faculty - Responsible for reviewing the formula sheet and letting the student know if it has been approved or not; provide feedback and possible opportunity to resubmit it before the test date.
Group Assignments and Projects Accommodation
Student - Responsible for discussing their concerns with ALS staff and making arrangements with faculty regarding their participation in the presentation.
ALS - Responsible in discussing the concern with the student, ensuring there is proper documentation to support the accommodation, and providing guidance about options.
Faculty - Responsible with giving guidance to the student regarding their role within the presentation.
Invigilator as Reader
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangements (reader), in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Invigilator as Scribe
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangements (scribe), in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Laptop and/or Smart Device in Classroom; Lab Computer in Testing Centre
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangements in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Limited Bending, Lifting, Sitting, Standing, and/or Walking
Student - Responsible for reaching out to the faculty to identify their limitations.
Faculty - Responsible for working collaboratively with the student to develop a plan that meets the learning outcomes while minimizing the need for bending.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Live and/or Closed Captioning
Student - Responsible for sharing with ALS which classes, the days and times they require Live or Closed Captioning for, as well as being in attendance for the online class. It is also their responsibility to notify ALS if they are away for the class or class is cancelled so ALS can cancel service for that day.
ALS - Responsible for arranging CART services for the classes and/or videos.
Faculty - Responsible for ensuring during Teams lecture that the captioning setting is turned on and available for students. Faculty to include captioning and/or transcript with pre-recorded videos posted in MyCanvas.
May Leave Classroom for Short Periods
Student - Responsible for advising the faculty if they believe they may have missed information by leaving the class.
Faculty - Responsible for working collaboratively with the student ensure the student has all of the information presented in the lecture.
May Miss Classes
Student - Responsible for advising the faculty if they missed class.
Faculty - Responsible for working collaboratively with the student ensure the student has all the information presented in the lecture.
Memory Aid
Student - Responsible for meeting with an AT/LS to review what is a memory aid and training for it. The student is responsible for submitting their memory aid to their professor 7 days before the test for approval.
ALS - Responsible for providing training about memory aids, and reviewing the guidelines for them with the student.
Testing Centre - Responsible for checking if memory aid has been checked off on the test booking.
Faculty - Responsible for reviewing the memory aid prior to the test and notifying the student if it has been approved; provide feedback if it has not been approved.
Music/White Noise
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangement in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
No More Than One Exam in a 24-Hour Period
Student - Responsible for reaching out to the faculty to work out a schedule to complete all exams.
Faculty - Responsible for working collaboratively with the student to develop a schedule to complete all exams. Contact ALS office if support with the plan is needed.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Photograph Materials Presented in Class
Student - Responsible for connecting with faculty to remind of accommodation.
Shared By Student and Faculty - Responsible for working out a plan where the student can take pictures in a manner that is respectful to class and maintains confidentiality and dignity of the student.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Precautions Taken to Avoid Allergens
Student - Responsible for reaching out to the faculty to identify their allergy.
Testing Centre - Responsible for making efforts to ensure that the source of the allergy is not present in the testing centre.
Faculty - Responsible for making efforts to ensure that the source of the allergy is not present in the learning environment.
Student and/or Faculty - Contact ALS office if support with the plan is needed.
Private Testing Environment
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangement in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Recording of Lectures – Audio
Student - Responsible for meeting with an AT/LS to review notetaking programs and understanding the guidelines; notifying the professor the first time they use it.
ALS - Responsible for reviewing notetaking programs & strategies, setting up an account (if the student is interested), and reviewing the guidelines with the student.
Faculty - Responsible for acknowledging the accommodation, sharing with the student and/or ALS if they have concerns.
Recording of Lectures – Video
Student - Responsible for meeting with an AT/LS to review video recording options and understanding the guidelines; notifying the professor the first time they use it.
ALS - Responsible for reviewing video recording options & notetaking strategies and reviewing the guidelines with the student.
Faculty - Responsible for acknowledging the accommodation, sharing with the student and/or ALS if they have concerns. If recording is done through teams, the student and faculty discuss arrangements for the recording.
Reduction in Number of Courses Per Semester
Student - Responsible for connecting with their student success advisor (SSA) and/or program coordinator to determine which courses are best to drop. Student is responsible for officially withdrawing from the courses. Student is responsible for signing the tuition fee policy.
ALS - Responsible for explaining and issuing the tuition fee policy for signing.
Remote Testing - Student Has a Virtual Classroom Accommodation
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangements for virtual testing.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner, and retrieving the completed test from the testing centre.
Remote/Virtual for In-Class/On-Campus Courses
Student - Responsible for informing the AF of any updates and/or changes class schedules, cancellations or room changes. The student is responsible for attending the class through the teams meeting. Student is responsible for communicating with the AF to determine best method for participation in class.
ALS - Responsible for making the arrangements for live streaming classes.
Faculty - Responsible for permitting the accessibility facilitator in the class and supporting the best structure for the student to attend the class virtually, i.e. AF close to the front of the class, student can hear the lesson, student can view material presented.
Scrap Paper
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for providing the blank sheet of paper.
Service Animals on Campus
Student - Responsible for ensuring the service animal is wearing a vest or harness. Student is responsible for caring for and cleaning up after the animal and ensuring the service animal is not taken to areas where food is prepared, or any health and safety can be compromised.
Faculty - Responsible for permitting the service animal in class.
Spelling and Grammar Check
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for making the arrangement in the testing centre.
Faculty - Responsible for reviewing and confirming the details on the test booking, sending the test to the testing centre in a timely manner and retrieving the completed test from the testing centre.
Stand and Stretch Breaks
Student - Responsible for booking the test in the testing centre at least 7 days before the test date.
Testing Centre - Responsible for supporting the stand and stretch breaks.
Thesaurus
Student - Responsible for booking the test in the testing centre at least 7 days before the test date, and with bringing a thesaurus.
Testing Centre - Responsible for making the arrangement in the testing centre.
Additional Resources
- Testing Accommodations
- Online Course Accommodations
- Experiential Learning
- Accommodations and Universal Design for Learning
- Information for Instructors/Professors on Confidentiality and the Accommodation Letter
- Responding to Students Requests for Accommodations
- Retroactive Accommodations
- Teaching Students with Autism Spectrum Disorder (ASD) Faculty Guide
- Teaching Students who are Deaf, Deafened, or Hard of Hearing Faculty Guide
- Information and Resources for Parents, Guardians, and Caregivers
- Secondary School Educators Guide
Questions? Need Help? Want to Book an Appointment?
Contact Accessible Learning Services by email at als [at] mohawkcollege.ca (als[at]mohawkcollege[dot]ca) or by phone at (905) 575-2122
