Institutional Research and Reporting

Request data from different sources, access to reports, environmental scans, and survey creation and distribution.

Data Request

NOTE: To request data from secondary or external sources such as surveys, OCAS, KPI, or labour market data, see Institutional Research Data Request.

Request a tailored data extract from internal College systems for a specific use-case for which there is no existing method to extract data. Extracts are created, developed manually, and may include charts, graphs, maps, and pivot tables, and typically provided as an MS Excel document.

Available to: Employees.
Turnaround time: Variable. Determined on a case-by-case basis.
Lead time: Request 2 weeks in advance.

Include the following details in your request.

  1. Date Required:
  2. Data Request Purpose: Describe the purpose for the data.
  3. Business Impact: Describe the goals and impact the data will have on the business.
  4. Data Request Type: Choose one
    • a) New - Never requested before
    • b) Update - exists and requires data refresh
    • c) Update w/Modifications - exists and requires changes
    • d) Consultation - I don't know what I need.
  5. Existing/Sample: Provide details on the last data extract such as who provided the data and include the sample.
  6. Data Fields Required: Describe or list the desired fields to include in the extract.

corporatereporting [at] mohawkcollege.ca (subject: Data%20Request) (Request Data)

Cognos Permissions & Distribution List Request

Request to grant or revoke employee access to Cognos, report distribution lists or modify existing access permissions.

Available to: Employees.
Turnaround time: 2 business days.
Lead time: Request 2 business days in advance.

Include the following details in your request.

  1. Employee's MohawkID: MohawkID for the employee requiring access/ removal.
  2. Employee's Full name: Full name for the employee requiring access/ removal.
  3. Employee's Department: Department name for the employee requiring access/ removal.
  4. Employee's Supervisor: Direct supervisor approving access/ removal.
  5. Access Permissions Type: Approve/Revoke
  6. Access Permissions Purpose: Describe the purpose for the permissions request.
  7. Sponsored Systems Access: Provide details on an existing employee account that access permissions can be copied.
  8. Report(s)/Distribution List(s): Describe or list the desired reports or distribution lists to include in the request.

corporatereporting [at] mohawkcollege.ca (subject: Cognos%20Permissions%20or%20Distribution%20List%20Request) (Request Cognos Permissions & Distribution Lists)

Cognos Report Request

NOTE: To request changes to permissions for an existing report or dashboard, see Cognos Permissions & Distribution Lists Request.

Request for development of a Cognos report or dashboard that can be run on-demand based on Cognos permissions and extracted into MS Excel, Adobe PDF or burst distribution to recipients.

Available to: Employees.
Turnaround time: Variable. Determined on a case-by-case basis.
Lead time: Request 2 weeks in advance.

Include the following details in your request.

  1. Date Required:
  2. Report Request Purpose: Describe the purpose for the report or dashboard.
  3. Business Impact: Describe the goals and impact the report will have on the business.
  4. Report Request Type: Choose one;
    • a) New - Never requested before
    • b) Update w/Modifications - exists and requires changes
    • c) Consultation - I don't know what I need.
  5. Existing/ Sample: Provide details on the existing report such as who provided or developed the report and include the sample.
  6. Report Fields Required: Describe or list the desired fields to include in the report output.
  7. Report Prompts Required: Describe or list the desired prompts to include to filter the report.

corporatereporting [at] mohawkcollege.ca (subject: Cognos%20Report%20Request) (Request Cognos Report)

Institutional Research Data Request

NOTE: To request data from internal sources such as ODS, Banner, FAST, or Access, see Data Request at the top of this page.

Request data from non-local sources, such as OCAS, KPIs, survey data, and market research.

Available to: Employees
Turnaround time: Variable. Determined on a case-by-case basis.
Lead time: Request 2 weeks in advance.

institutional.research [at] mohawkcollege.ca (subject: Institutional%20Research%20Data%20Request) (Request Institutional Research Data)

Environmental Scans

Please note: Academic program development and program review environmental scans must be requested through the Program Quality office.

Environmental Scans can produce information on competitors, student and labour demand, industry trends, and emerging issues. They assist in strategic planning and on-going monitoring, identifying strengths/weaknessess, challenges, opportunities, and threats.

Available to: Employees
Turnaround time: Variable. Determined on a case-by-case basis.
Lead time: Request 2 weeks in advance.

institutional.research [at] mohawkcollege.ca (subject: Environmental%20Scan%20Request) (Request Environmental Scan Consultation)

Survey Request

Consultation, development, and distribution of surveys to the College community. Surveys may be subject to Research Ethics Board policies.

Available to: Employees
Turnaround time: Variable. Determined on a case-by-case basis.
Lead time: Request 2 weeks in advance.

institutional.research [at] mohawkcollege.ca (subject: Survery%20Consultation%20Request) (Request Survey Consultation)