COVID Safe & iCent Privacy Disclaimers

COVID Safe Privacy Disclaimer

In order to facilitate the arrival of new and returning international students to Mohawk College during the COVID-19 pandemic, iCent, specifically the COVID Safe Canada application (“iCent”), is being used to promote services, provide support and assist with self-isolation/quarantine. iCent also supports the adherence to Mohawk College COVID-19 protocols and Health Canada guidelines.

All personal information will be collected, used and disclosed in accordance with applicable privacy legislation. Access to the information collected by iCent will be restricted to the Mohawk College International and Partnerships Department and may be shared with designated Security Services, Admissions, and Recruitment employees as appropriate. Information collected by iCent will be stored in both the iCent application and Mohawk College servers for a period of 3 months at which point all information will be deleted.

For additional information on iCent’s privacy policy, please refer to their Privacy Policy. For more information on Mohawk College’s privacy policy, please review the Privacy and Legal Statements.

iCent Privacy Disclaimer

In order to facilitate the arrival of new and returning international students to Mohawk College, iCent, specifically the Check-In application (“iCent”), is being used to collect your personal information in order to facilitate the student check-in process and provide awareness of Mohawk College policies and services.

All personal information will be collected, used and disclosed in accordance with applicable privacy legislation. The personal information may include but is not limited to language test scores, visas, permits, and emergency contact information. Access to the information collected by iCent will be restricted to the Mohawk College International Student Services Department and  may be shared with designated Registrar’s Office and International and Partnerships employees as appropriate. Information collected by iCent will be stored in both iCent and Mohawk College servers for a period of 3 months at which point all information will be deleted from iCent. Information collected by iCent and stored in Mohawk College servers will be stored in perpetuity as part of the student record.

As of November 1, 2020, information collected by iCent on new student data submissions will be stored in both the iCent application and Mohawk College servers for a period of One Year, at which point all information will be deleted. Information collected prior to this date has been deleted as per the privacy statement posted on this page, above

By using the iCent app, you acknowledge that while the provision of personal information by way of the App is convenient, no electronic medium of disclosure is entirely secure, and voluntarily assume the risk of potential disclosures associated with the use of the App and release Mohawk College and its agents, contractors and employees from liability associated with any such disclosure.

For additional information on iCent’s privacy policy, please refer to their Privacy Policy. For more information on Mohawk College’s privacy policy, please review the Privacy and Legal Statements.

iCent Vaccination Status Form Privacy Disclaimer

In order to facilitate the arrival of new and returning international students to Mohawk College during the COVID-19 pandemic, iCent, specifically the Vaccination Status Form, is being used to collect your personal information in order to determine potential exemption status and quarantine requirements and support the planning and coordination of services upon your arrival, including, any requirements for post-arrival vaccination.

All personal information will be collected, used and disclosed in accordance with applicable privacy legislation. The personal information may include but is not limited to vaccination status and vaccine type.  Access to the information collected by iCent will be restricted to the Wellness Team at Mohawk College. Information collected by iCent will be stored in both iCent and Mohawk College servers for a period of 3 months at which point all information will be deleted from iCent. Information collected by iCent and stored in Mohawk College servers will be stored as part of the student’s medical record for a period of 10 years, or, 10 years from the student’s 18th birthday if they are a minor.

By using the iCent app, you acknowledge that while the provision of personal information by way of the App is convenient, no electronic medium of disclosure is entirely secure, and voluntarily assume the risk of potential disclosures associated with the use of the App and release Mohawk College and its agents, contractors and employees from liability associated with any such disclosure.

For additional information on iCent’s privacy policy, please refer to their Privacy Policy. For more information on Mohawk College’s privacy policy, please review the Privacy and Legal Statements.